Zamtel HR Administration Officer Jobs in Zambia
Zamtel HR Administration Officer Jobs in Zambia
Job Summary The Administration Officer is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to fleet management, facilities, and security procedures and provide logistical support Zamtel operations.
Also responsible to manage & deliver the specific Administration and Security functions smoothly and enabling environment for running the operations.
Job Specification
Minimum Qualifications
•Bachelor’s Degree Business Administration or related field
Minimum Experience
•Minimum of 3 year’s relevant experience managing people in a complex environment.
•Experience in fleet/facilities and Security management a must.
Key Skills
•Strong understanding of fleet management procedures and policies
•Skilled at identifying and resolving maintenance problems
•Adept at common vehicle maintenance procedures
Purpose of Job (Responsibilities)
Key Results Areas (Accountabilities)
Planning
Create budgets for fleet management, facilities maintenance and security services and submit for approval
Develop operational plans for fleet, facilities and security services
Monitor expenses and payments and track budget
Manage logistics operations including all logistics assets in order to ensure timely and cost-effective delivery.
Define logistics strategy within the organization policies and procedures and ensure effective integration of logistics operations.
Monitor, supervise and ensure office administration and meet administrative requirements.
Managing responsibilities of all out sourced services by proper contract management.
Operational budgets for fleet, facilities and security services reviewed and approved
Operational Plans for fleet, facilities and security services implemented
Operational expenditure within approved budget
Fleet Management
Check and verify requisitions for the procurement of vehicle service and repair parts
Review and approve vehicle service and repair plans
Maintain accurate and up-to-date records for all fleet assets
Participate in vendor negotiations and monitor vendor performance agreements
Supervise day-to-day fleet maintenance operations and assess risk and safety issues
Report on fleet utilization, performance and expenses
Monitor compliance to road transport and safety regulations and Zamtel Vehicle Policy
Correct vehicle service and repair parts procured
Vehicle service and repair plans implemented and adhered to
Fleet asset report submitted monthly
Vendor Service Level Agreements implemented and monitored
Provide leadership for the Fleet Management
Team and ensure the work environment is in compliance with Company and government,
safety and environmental standards.
Submit monthly fleet performance and expense reports
High compliance to Government and Company transport regulations
Facilities Managements
develop and implement a facility management program including preventative maintenance and life-cycle requirements
conduct and document regular facilities inspections
ensure compliance with health and safety standards and industry codes
allocate and manage facility space for maximum efficiency
supervise maintenance and repair of facilities and equipment
plan and manage facility central services
such as reception, security, cleaning, catering, waste disposal and parking
negotiate contracts to optimize delivery and cost saving, monitor activities of contract suppliers and check completed work by contractors and vendors
generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases
Facilities well maintained and fault rate reduced
Monthly facility inspection reports submitted
Healthy and safe working environment
Office spaces allocated and optimized
Motivated facilities maintenance team
Customers to Company premises well received, secure and clean work places, satisfactory catering services, regular waste disposal and adequate and orderly parking
Service Level Agreements developed and implemented
Weekly and monthly facilities management reports submitted
Security Services
Assist in the development and implementation security policies, protocols and procedures
Control budgets for security operations and monitor expenses
Attend meetings with other managers to determine security operational needs
Plan and coordinate security operations for specific events
Regular contact and feedback giving to security and cleaning companies and manage their performance through day to day dealing.
Review reports on incidents and breaches
Investigate and resolve issues
Create reports for management on security status
Security Policy, Protocols and Procedures implemented
Security Budget approved and tracked
Operational security needs reviewed and resolved
Event security arrangements initiated and implemented
Fire Points and Drills implemented
Investigation reports submitted for review and approval
Daily/Weekly incident and monthly reports submitted
Qualifications & Experience
Attributes and Skills
Bachelor’s Degree Business Administration or related field
Minimum of 3 year’s relevant experience managing people in a complex environment.
Experience in fleet/facilities and Security management a must.
Attributes
Results oriented
Dependable
Integrity
Open minded
Confidentiality
Team player
Positive attitude
Self- Motivated
Skills
Strong analytical and problem solving skills
Strong understanding of fleet management procedures and policies
Critical and Innovative Thinking
Excellent Communication
Skilled at identifying and resolving maintenance problems
Adept at common vehicle maintenance procedure
Responsibility
The extent to which the job influences revenue generation and cost management
Experience
Relevant post qualification work experience
Complexity of duties
Nature of decisions made
Supervision received
Level of required supervision
Consequences of error
The financial impact of committing an error
Supervision exercised
Number of direct reports/subordinates
Education
Formal qualification or certification acquired after undergoing training
Mental, Physical and Visual Demands
The extent to which the job requires the use of mental, physical or visual abilities
Confidential data
The extent to which the job is exposed to confidential information
Working conditions
The extent to which the environment is safe, healthy or hazardous
How to Apply
For more information and job application details, see; Overall Title
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Zambia.
