World Vision Uganda Grants Accountant – PFISER Project Jobs

World Vision Uganda Grants Accountant – PFISER Project Jobs

  • World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice.

    Purpose of the Position

  • To work closely with Senior Grants Finance Officer to ensure budget monitoring and accurate and timely preparation of monthly financial reports.

  • This position will primarily focus on WFP and other multilateral grants and assist with budget development & controls as well as reporting to donors& external stakeholders where applicable.

  • The position holder plays a key role in generation of donor financial reports per donor templates. Job holder is also expected to adhere to World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

    Key Outputs/Responsibilities

    Financial Reporting

  • Prepare and submit timely, accurate and complete grants financial reports to internal and external users/donors.

  • Prepare analysis of grant expenditure for management action to help in monitoring the burn rate of various grants.

  • Ensure grants/projects reports are discussed with the project team within the required time schedule.

  • Ensure that projects annual budgets are posted in SUN6 for grants handled

  • Work on other assignments as may be assignee by the Snr Grants Finance Officer from time to time

  • Load grants reports in FFR database

  • Review and where necessary provide appropriate expense codes for accurate posting of expenses.

  • Support and participate in year- end processes

  • Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants/Projects.

    Risk Management

  • Take lead in Grants/project donor spot checks

  • Coordinate Grants/Projects external Audits

  • Ensure any Audit recommendation affecting area of responsibility are cleared within 90days after issuance of audit report (both internal & external)

  • Play active role in maintenance of internal controls by ensuring laid down procedures are followed and Zero tolerance to Fraud is adhered to.

  • Ensure all financial documents are filed and files are available for audit. This would include financial records and contract agreements.

  • Work with auditors to retrieve the sampled documents from files.

  • Assists auditors to receive required information from other departments, for example Supply Chain department, P&C and Finance Office during audit.

  • Contribute to acceptable and timely audit reports through provision of required feedbacks during the audit processes.

  • Ensure all copies of final signed Grant agreements documents between WVU donors and sub- recipients are available on file.

  • Ensure good storage of financial reports and records in line with the World Vision Uganda and donor requirements

    Budget Monitoring & Funds Monitoring

  • Ensure high quality standards are maintained in
    our budget development (proposal, grant and matches) in co-ordination with program personnel. Work closely with Snr Grants Finance Officer to prepare quality grants budgets

  • Assist Program in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the program matches to the budget

  • Monitor and review activities to ensure that only budgeted costs have been incurred

  • Monitor Project expenses against the approved budget

  • Reconcile LDRs with payroll for the project staff under grants

  • Ensure donor regulations are adhered to for the assigned projects

  • Support and coordinate grants end closure processes

  • Ensure strict adherence to the approved budgets

  • Monitor and review any Sub-Recipient activities to ensure that only budgeted costs have been incurred

  • Ensure funds are available for smooth running of program activities

  • Follow up with Senior Grant Finance Officer to ensure support ensure obligated funds are duly committed on PBAS by Support Offices

  • Prepare and submit accurate funding requests to donors on a timely basis.

  • Ensure grants activities strictly stick to approved budgets with no cost overruns.

    Reimbursable Grants

  • Ensure that UNICEF/UNDP Funds are liquidated on time to avoid blockage where applicable.

  • Ensure reimbursable invoices are prepared based on the donor requirements and submitted on time where applicable.

  • Work with the Snr Grants Finance Officer to follow up on pending reimbursements from donors

  • Ensure Funds received are correctly recorded and booked in the system

  • Ensure WFP reimbursements are SAed to SOs and tracking of invoices and booking of pending invoices.

    Qualifications: Education/Knowledge/Technical Skills and Experience

  • Bachelor’s Degree in Accounting/ Commerce/Finance

  • Must have CPA (U) or ACCA Section 2 (or must work towards attaining)

  • 2 years’ experience in Finance and grants management

  • At least 2 years in grants/Projects financial management work experience

  • G2G Certification

  • Should be Computer Literate with a sound knowledge of office suites and experience working with excel

  • Good planning and organizational skills

  • Should demonstrate experience working with computerized accounting system and especially Sun System

  • Willing to occasionally travel to the field locations.

    How to Apply

  • For more information and job application details, see; World Vision Uganda Grants Accountant – PFISER Project Jobs

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