World Vision Uganda Grants Accountant – PFISER Project Jobs
World Vision Uganda Grants Accountant – PFISER Project Jobs World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice.
Purpose of the Position
To work closely with Senior Grants Finance Officer to ensure budget monitoring and accurate and timely preparation of monthly financial reports.
This position will primarily focus on WFP and other multilateral grants and assist with budget development & controls as well as reporting to donors& external stakeholders where applicable.
The position holder plays a key role in generation of donor financial reports per donor templates. Job holder is also expected to adhere to World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Prepare and submit timely, accurate and complete grants financial reports to internal and external users/donors.
Prepare analysis of grant expenditure for management action to help in monitoring the burn rate of various grants.
Ensure grants/projects reports are discussed with the project team within the required time schedule.
Ensure that projects annual budgets are posted in SUN6 for grants handled
Work on other assignments as may be assignee by the Snr Grants Finance Officer from time to time
Load grants reports in FFR database
Review and where necessary provide appropriate expense codes for accurate posting of expenses.
Support and participate in year- end processes
Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants/Projects.
Take lead in Grants/project donor spot checks
Coordinate Grants/Projects external Audits
Ensure any Audit recommendation affecting area of responsibility are cleared within 90days after issuance of audit report (both internal & external)
Play active role in maintenance of internal controls by ensuring laid down procedures are followed and Zero tolerance to Fraud is adhered to.
Ensure all financial documents are filed and files are available for audit. This would include financial records and contract agreements.
Work with auditors to retrieve the sampled documents from files.
Assists auditors to receive required information from other departments, for example Supply Chain department, P&C and Finance Office during audit.
Contribute to acceptable and timely audit reports through provision of required feedbacks during the audit processes.
Ensure all copies of final signed Grant agreements documents between WVU donors and sub- recipients are available on file.
Ensure good storage of financial reports and records in line with the World Vision Uganda and donor requirements
Budget Monitoring & Funds Monitoring
Ensure high quality standards are maintained in our budget development (proposal, grant and matches) in co-ordination with program personnel. Work closely with Snr Grants Finance Officer to prepare quality grants budgets
Assist Program in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the program matches to the budget
Monitor and review activities to ensure that only budgeted costs have been incurred
Monitor Project expenses against the approved budget
Reconcile LDRs with payroll for the project staff under grants
Ensure donor regulations are adhered to for the assigned projects
Support and coordinate grants end closure processes
Ensure strict adherence to the approved budgets
Monitor and review any Sub-Recipient activities to ensure that only budgeted costs have been incurred
Ensure funds are available for smooth running of program activities
Follow up with Senior Grant Finance Officer to ensure support ensure obligated funds are duly committed on PBAS by Support Offices
Prepare and submit accurate funding requests to donors on a timely basis.
Ensure grants activities strictly stick to approved budgets with no cost overruns.
Ensure that UNICEF/UNDP Funds are liquidated on time to avoid blockage where applicable.
Ensure reimbursable invoices are prepared based on the donor requirements and submitted on time where applicable.
Work with the Snr Grants Finance Officer to follow up on pending reimbursements from donors
Ensure Funds received are correctly recorded and booked in the system
Ensure WFP reimbursements are SAed to SOs and tracking of invoices and booking of pending invoices.
Qualifications: Education/Knowledge/Technical Skills and Experience
Bachelor’s Degree in Accounting/ Commerce/Finance
Must have CPA (U) or ACCA Section 2 (or must work towards attaining)
2 years’ experience in Finance and grants management
At least 2 years in grants/Projects financial management work experience
Should be Computer Literate with a sound knowledge of office suites and experience working with excel
Good planning and organizational skills
Should demonstrate experience working with computerized accounting system and especially Sun System
Willing to occasionally travel to the field locations.
How to Apply
For more information and job application details, see; World Vision Uganda Grants Accountant – PFISER Project Jobs
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