World Vision Project Coordinator Jobs in Kenya

World Vision Project Coordinator Jobs in Kenya

Purpose of Position

  • To facilitate programming, engagement and management of sponsorship operations aimed at contributing to enhanced child and sponsor relationship, and improved child wellbeing outcomes within the AP

    Major Responsibilities

    ADP Accountability 15%

  • Coordinate achievement of programmatic objectives; planning, implementation and review of progress/DIPs, budget Utilization and ensure managers approval and endorsement of all plans

  • Coordinate regular planning, accountability and follow up of key performance indicators and overall quality assurance matters

  • Coordinate and follow up external engagement, collaborations and advocacy matters

  • Represent the Area Manager in County engagement forum as may be delegated

  • Participate in County sector specific forum and at sub county and ward levels as will be appropriate.

  • Coordinate resource acquisition matters as agreed upon with the manager.

  • Coordinate capacity building as per approved (by Manager) plan

  • Coordinate Integrated Sponsorship planning and monitoring

  • Coordinating ADP office managements & logistics

    End Results Expected

  • Well-coordinated AP activities.

  • Integrated AP activity implementation.

  • World Vision Kenya well represented in stakeholder/engagement forums within the AP area.

    Sponsorship Operations, 30%

  • Gift Notifications (GNs) are tracked, processed, closed at AP and NO and acknowledgement documentation sent to SO within the standard timeline as per the respective SO requirements.

  • Correspondences (SLs, ILs, queries, ELs etc) are tracked and processed within the standard time.

  • Facilitate production of sponsorship 2.0 products (Child Greeting Video (CGV), Child Special Moment Videos (CSMVs), Community Introductory Videos (YIVs) and Community Annual Photos (YAP)) as per guidelines/standards and timelines

  • Ensure RC level are maintained as per the AP plan

  • Ensure overage RC are dropped as per standards

  • Facilitate development of MOUs with LIs and timely funding of the LIs

  • RC are monitored within the standard timelines

  • Ensure CWB/case management issues are addressed as per standards

  • Facilitate timely implementation of birthday bounce backs and community gifts

  • Facilitate processing of APR and Christmas cards as per guidelines and timelines – ensure business processes are followed accordingly

  • Facilitate capturing of child and family participation and support

  • Facilitate children birth registration within the AP

  • Facilitate management of RC files

  • Ensure security of sponsor addresses/contacts

  • Facilitate effective management of RC death processes – timely reporting, development of detailed report, dropping of records, verbal autopsy

  • Facilitate effective sponsor/donor visits to the AP – ensure they sign child protection protocol and complete feedback questionnaire

  • Facilitate integration of child protection initiatives and take lead in case management – reporting of cases as per WV standards, follow for actions

    Expected End Results

  • Standard operating indicators (SOIs) sustained green every month

  • RC monitored every 90 days

  • RC levels sustained at the planned level

  • Quality sponsorship 2.0 products timely submitted as per schedule and guidelines

  • CWB issues timely attended to

  • RC and family participation and support meets expectation

  • LI timely funded

  • RC files complete, up to date and stored under lock and key

  • Birthday bounce backs and community GNs timely implemented

    RC Birth Registration Minimum of 95%

  • Sponsor/donor visits well facilitated

  • Child protection violations timely reported to the NO and duty bearers

    Programming and reporting, 15%

  • Facilitate development of CESP project annual operating plan (AOP)

  • Ensure timely implementation of activities and budgets sustained at acceptable level

  • Facilitate DME processes – assessments, AP re/design, baselines, project monitoring/implementation, evaluations, , transition processes,

  • Facilitate learning, review and reflection forums and documentation of best practices/change stories

  • Generating quality reports – activity reports, monthly, quarterly, semi-annual and annual

  • Management of project management information system (horizon) – DIPs, ITTs, budgets and activity monitoring

  • Sharing of SSUI reports for management decision making

  • Support effective integration of Sponsorship operation interventions with other projects in the program.

  • Facilitate spiritual nurture of children in the

  • Support asset mapping against RC

    Expected End Results

  • Timely submission of quality AOP

    Budget utilization sustained at < 5%

  • Quality and timely reports submitted as per WV guidelines

  • Horizon platform up to date

  • Quality DME products submitted as per guidelines

    Engagement and Networking, 10%

  • Effective representation of WVK in Child rights stakeholder meetings at county and sub-county levels.

  • Facilitate community forums – for planning, joint monitoring

  • Participation in National/International Child rights days at county and sub-county level.

  • Provide information to inform fund raising initiatives at national level

  • Facilitate community members to advocate on child wellbeing issues to relevant stakeholders

  • Support advocacy initiatives in the AP

    Expected End Results

  • WVK well represented in stakeholders forum and minutes well documented

  • Evidence of community participation in the AP planning and implementation of activities

    Capacity Building, 15%

  • Capacity assessment for LI conducted annually

  • Support roll out of new initiatives

  • Coordinate training & refresher courses and conduct regular monitoring to ensure that sponsorship standards and sponsorship business processes are adhered to in the AP/Local Institutions.

  • Facilitate coaching and mentoring to the AP sponsorship staff in order to attain better results in the sponsorship performance indictors/Dashboard.

  • Contextualize and adopt the use of training materials and methods which respond to local needs.

  • Prepare logistics for training events in a timely and cost effective manner.

  • Seek useful feedback from participants that will improve future capacity building.

  • Build capacity of partners effectively to collect monitoring data on CWB outcomes.

    Expected End Results

  • LI and supervisees capacity gaps addressed with ability to deliver the KPIs

  • Staff and LI staff trained on new initiatives for them to be able to implement new initiatives

    Partnering for Performance, 10%

  • Facilitate target setting for supervisees and LI as per WV guidelines

  • Conduct staff performance reviews as per WVK guidelines

  • Institute consequence management as per WVK P&C policies and procedures

  • Supporting supervisees personal development as appropriate

    Expected End Results

  • Complete performance agreements and appraisal timely submitted

  • Staff and LI meets or exceeds performance expectation

    Any Other Duty 5%

  • Minimum education, training and experience requirements to qualify for the position:

  • The position holder should have a Bachelor’s degree in Development Studies, social sciences or a related field.

  • 3 years’ experience in sponsorship management.

  • Determined personality with initiative and a team player.

  • The position holder must be result oriented, good public & donor relations.

  • Capability and willingness to take responsibility.

  • Proficiency in written and spoken English and Swahili.

  • Good interpersonal, organizational and time management skills.

  • Ability to maintain performance expectations in diverse cultural contexts, stressful environments and physical hardship conditions with limited resources.

  • Knowledge of Microsoft Office, database applications and other related applications in children in Ministry

  • Good analytical and problem solving skills.

  • Ability to travel within country, regional and internationally.

  • Ability to train others

    Preferred Skills, Knowledge and Experience

  • Good interpersonal, organizational and management skills

  • The position holder must be a result orientated leader who can manage and satisfy multiple, donor and other stakeholder demands.

  • Excellent understanding of Sponsorship business processes

  • Demonstrated training, facilitation, mobilization and coordination skills at both community and organization level

    How to Apply

  • For more information and job application details, see; World Vision Project Coordinator Jobs in Kenya

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