World Vision International NGO People and Culture Information Officer Jobs in Uganda

World Vision International NGO People and Culture Information Officer Jobs in Uganda

Back ground

World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection.

World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.

Purpose of the position:

The people and culture Information Officer will manage the Human Resource Management Information System (Work day System), Oversee P&C Division records management throughout their entire lifecycle (from creation to disposition) as per the established standards and procedures. He/she will also provide HR and Administrative human resource support to international and home country international staff.

Key Outputs/Responsibilities.

Implement World Vision HRIS business operations in line with HR Organisation and HR strategies

Updating work day system through hiring new staff, separating exited staff and implementing staff changes as and when they become due

Regularly audit all data in the work day system from time to time and implement necessary corrections/changes to ensure data accuracy, completeness and reliability

Maintain data security and protocols regarding personnel data in line with WV policies and guidelines

Implement HRIS End User Support in line with end user P&C policies and guidelines

Provide support to all staff on work day related issues

Increase utilization of work day system through regular planned and adhoc trainings and sensitization of staff

Records Management

Process, file and organise records to the established guidelines in both electronic and paper based systems

Ensure that all P&C division records are properly labelled easy access and retrieval

Provide customer service to P&C staff requesting for information while following the organisational guidelines and observing any legal restrictions on information sharing

Track the movement of files and information through schedules and calendars to ensure no records are lost or misplaced and that they are returned when borrowed

Assist the division to retrieve the requested records/information during various audits

Maintain high level of confidentiality and integrity of personnel information in accordance with the policy and legislative requirements

Initiate, design and implementation of document handling and release procedures from the HR registry (Registry Records Transfer Forms, Creating Records Retention & Disposal Schedules

Completeness of staff personnel files

Coordinate with different stake holders in the P&C Division to ensure that staff files are complete with all relevant documentation including medical insurance documentation

Records retention and Disposals

Implementing records retention and disposal schedules by destroying of records which have reached their retention period

Expatriate and HCI Staff

Management

On boarding and off boarding of expatriate and HCI staff.

Work with the NGO Bureau and Immigration Office to obtain visas for Expatriates and their dependents.

Planning for the arrival of expatriates and informing logistics and administration of their arrival

Regular communication with all expatriates regarding their subsidies, housing, and other needs to ensure comfortable working conditions

Work with GC on onboarding HCI Staff

Ensure successful transition during exit of expatriate and HCI staff.

Ensure local Orientation for expatriate and HCI staff.

Expatriate Payroll Changes

Raising any payroll changes for expatriates including deductions, additions.

Reviewing and processing expenses and reimbursements due to Expatriates

Liaising with the Tax Accountant on behalf of Expatriates to ensure adherence to URA tax regulations.

Reviewing of the Expatriate Payroll to ensure minimal financial errors.

Provide WVI Policy guidance and interpretation to Expatriates to understand and avoid violations of the WVI policies and procedures Provide general business partnering support to the expatriates.

Providing support to expatriates and HCIs when and as required.

Networking and Collaboration

Develop, build and maintain relationships with people & culture staff as well as staffing from other departments in order to effectively support the people and culture function

Reporting

Review data policy reports and comply with the required standards

Determine the types of data and analysis of reports needed for sharing with respective desks

Support managers and supervisors in work day system related issues

Regularly prepare and submit reports on the status of records within the division to guide decision making and action

Identify key people to share with the reports

Qualifications: Education/Knowledge/Technical Skills and Experience.

At least one year of working experience in HR practice gained from a reputable organization or in a corporate work environment.

Experience of using electronic human resource systems is an added advantage

Good knowledge of labour laws is critical for the role.

Demonstration of well-developed interpersonal skills with high levels of confidentiality

Excellent written and verbal communication skills.

Innovative with proven high levels of integrity.

Excellent analytical and report writing skills.

Excellent computer skills.

Proactive personality, self-driven and strongly motivated.

Customer Care skills and Planning and Organizational Skills

Spiritual maturity - ability to articulate and model our Christian identity and mission in an inclusive way.

Team player.

Required Education, training, license, registration, and certification

Bachelor’s degree in either; Records/Library and information Management, Human Resources Management, Organizational / Industrial Psychology, and a bias in international staffing

Preferred Knowledge and Qualifications

Knowledge in HRIS systems and data analytics will be an added advantage.

How to Apply

For more information and job application details, see; World Vision International NGO People and Culture Information Officer Jobs in Uganda

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