World Vision International NGO Grant Finance Officer Jobs in Kenya

World Vision International NGO Grant Finance Officer Jobs in Kenya

Purpose of position

  • To provide financial technical support to the Tumikia Mtoto Project staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports in line with Donor regulations and WVK Policies.

    Major Responsibilities

    Financial Management and Reporting 30%

  • Support the Finance and Administration Manager in the preparation of donor reports.

  • Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.

  • Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses

  • Reconcile LDRs with payroll for the project staff under the grant.

  • Support revision of budgets in line with project needs and donor regulations.

  • Upload approved budgets in Horizon.

  • Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation.

  • Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget

  • Work with Finance & Administration Manager in matching Sub recipient’s budgets to the project budget for consistency.

  • Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.

    Contract/Sub award Procurement and Management 30%

  • Provide support in conducting due diligence for new sub-awardees to ascertain strength of partner’s systems.

  • Ensuring Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles.

  • Continuously monitor and identify capacity gaps of sub awardees to inform capacity building initiatives and train them on identified gaps.

  • Take lead in sub-granting process, ensuring grant agreement are well executed.

  • Ensure timely funding requests from Sub recipients for timely disbursement to implement project activities.

  • Review and where necessary provide appropriate expense codes to partners for (%) accurate posting of expenses.

  • Monitor sub-awardee financial performance and adherence to donor regulations.

  • Follow up with sub awardees for timely reporting based on the sub award agreements.

  • Review of sub-awardee financial reports to ensure accuracy and compliance and ensure proper booking in sun-systems.

  • Maintain proper records and files on each sub-awards both electronic and hard copies.

  • Reconcile sub awardees receivables accounts on monthly basis.

  • Undertake field visits as necessary to ensure Financial reports can be linked to the programmatic reports.

    Reconciliation of Balance Sheet
    Accounts 20%

  • Undertake reconciliation of receivable and payables accounts for the program:

  • Constantly monitor balance sheet account balances.

  • Follow up for timely accounting and facilitate booking of staff advances.

  • Match transaction amounts in the balance sheet accounts.

  • Prepare monthly reconciliation statements for the balance sheet accounts.

    Risk Management 20%

  • Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.

  • Support grant project audits according to the donor requirements.

  • Support implementation of findings and recommendations from audits and various accountability mechanisms.

  • Ensure the sub - awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings.

  • Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.

  • Follow up with the sub grantees to analyze and submit the exempted taxes(VAT) for refund based on USAID guidelines.

    Asset Management 10%

  • Maintain an updated inventory schedule for all assets purchased under the grant.

  • Ensure all assets and inventory are properly tagged and branded as per the donor guidelines.

  • Perform inventory counts quarterly in line with USAID and World Vision guidelines.

  • Ensure asset disposal is as per the laid down policies and donor guidelines.

    Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time.

  • Attend and lead daily devotions.

    Knowledge, Skills and Abilities

  • Minimum 4 years’ experience in financial management dealing with grants management and sub-grantee management.

  • Knowledgeable on USAID grant financial management.

  • Advanced excel and analytical skills.

  • Demonstrated ability to work under minimal supervision.

  • Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.

  • Professional qualifications in CPA (K) or ACCA finalist.

  • Practical experience of using SUN system accounting Software is preferred.

    How to Apply

  • For more information and job application details, see; World Vision International NGO Grant Finance Officer Jobs in Kenya

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