World Vision Executive Assistant- Global Governance & Compliance Jobs in Kenya

World Vision Executive Assistant- Global Governance & Compliance Jobs in Kenya

World Vision International

  • World Vision is a Christian humanitarian, development and advocacy organization devoted to improving the lives of children, families and their communities around the world. Our over 34,000 staff members working in nearly 100 countries are united in helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

  • Through our work, every 60 seconds … a family gets water … a hungry child is fed … a family receives the tools to overcome poverty.

    Here’s where you come in:

  • As Executive Assistant- Global Governance & Compliance, you will provide administrative support to the office of the WVI Executives through effective organization, coordination, communication and planning.

    Key Responsibilities:

  • Provides professional and confidential administrative support.

  • Is available for duties within flexible hours to ensure the Executives can effectively achieve their goals.

  • Supports Executive in diary/calendar management and in the implications to her daily, weekly and medium term agenda. Tracks implications of calendar demands so that the Executive is aware of daily requirements and potential conflicts or challenges.

  • Ensures the Executive has all relevant reading material in advance of meetings.

  • As agreed to with the Executive, prints reports, emails, and attachments.

  • Coordinates all aspects of travel for the Executive – including travel arrangements, connections and road transportation, accommodation, visas, security and safety requirements, potential insurance issues and medical requirements for specific locations eg. vaccinations.

  • Coordinate travel with various host locations to ensure the itinerary is well structured to meet the Executive’s needs and those of the stakeholders with which she will be meeting. This will involve working with a range of stakeholders and different cultures and countries. It is critical that the incumbent is culturally aware and sensitive to different styles, languages, approaches and practical issues like time differences.

  • Organise meetings – including logistics, catering etc.

  • As required organizes internal and external events and functions.

  • Prepares meeting agendas and, when requested, may be required to take notes for meetings.

  • Accurately and professional types letters, reports and submissions.

  • Works with Finance to ensure the Executive/s budget inputs and reports
    are effectively maintained.

  • Responds to routine and urgent emails on behalf of executive as agreed.

  • Provides miscellaneous support – errands, takes phone and other messages.

  • Attend and participate in weekly chapel services and daily devotional meetings.

  • Provide administrative support and coordination for the Global Governance and Compliance leadership team in order to equip the PL to efficiently manage multiple departments with a complex array of objectives and deliverables.

  • Convene and support the Global Governance and Compliance bi-monthly meeting by developing pertinent agendas, capturing agreed actions during meetings and following up implementation of actions agreed upon.

  • Schedule bi-weekly catch-up calls with the direct reports, midyear and annual reviews to ensure the KPIs are continuously monitored.

  • Schedule quarterly compliance calls to enable the PL to oversee implementation of assurance mechanisms for the Partnership.

  • Liaise with the key team members and set up meetings with the Global Governance team ensuring approval of agendas in advance.

  • Work closely with the WVI board coordinator and provide back-up logistical support for WVI board meetings, including providing in-person logistical support for board meetings when required.

  • Work closely with the Triennial Council coordinator and provide back up support for the planning of the Council, including providing in-person logistical support at Council when required.

    Requirements include:

  • At least 3 years’ experience in a high-level executive support role.

  • Diploma in office management or similar field. Bachelor’s degree would be an advantage not a requirement.

  • Additional qualifications in secretarial or business management will be a plus.

  • Proficient with Microsoft Office applications (MSWord, Powerpoint, Excel), Outlook.

  • Must be fluent in English, with strong language capabilities and understanding.

  • Able to travel up to 10%.

    How to Apply

  • For more information and job application details, see; World Vision Executive Assistant- Global Governance & Compliance Jobs in Kenya

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