World Vision Director - Finance and Support Services Jobs in Kenya

World Vision Director - Finance and Support Services Jobs in Kenya

Purpose of Position

  • To provide overall leadership, oversight and management of all aspects of Financial Management, Administration and Information & Communications Technology (ICT) functions ensuring systems are in place to support the World Vision Kenya National Office Strategic and Programmatic objectives.

    Major Responsibilities

    Major Activities

    Leadership, Capacity development and Strategic Partnering, 25%

  • Provide strong leadership in Finance, Administration and ICT units ensuring competent and motivated staff are hired and retained.

  • Coordinate professional and personal development of staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the National Office Senior Management/ Leadership team meetings.

  • Facilitate the National Director, Operations, Board and other non-finance staff in understanding and interpretation of financial statements.

  • Ensure partnership finance, administration and ICT policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate.

  • Develop strong networks internally (other National Offices, Support Offices and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the region, and the partnership.

  • Participate in the relevant National, Regional, Africa and partnership initiative as required

    End Results Expected

  • A robust and resilient team working together providing efficient services that help achieve the child wellbeing outcomes

  • Relevant reports/analysis for decision making produced and discussed with leadership

  • Effective performance management per WVI guidelines and standards

  • Improved retention rate of top performers and key contributors

  • Good image of the office in country and in the partnership

    Financial Planning , Budgeting and Stewardship, 20%

  • Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met, as well as to chart and execute a strategy in the midst of changing constraints and circumstances.

  • Review alignment of budgets between National Office, projects, grants, MyPBAS, and Support Offices and ensure effective and efficient cost recovery practices are followed.

  • Control of National Office budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.

  • Contribute to the development of World Vision National Office strategic direction and priorities.

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Manage complex funding arrangements across multiple funding streams

    End Results Expected

  • Efficient and effective financial planning and budgeting processes, in line with WVI & donor requirements

  • Value added analysis provided for the Strategic Investment discussion at RWG/VIR

  • Inter-departmental collaboration from the planning and budgeting phase, resulting in improved organizational efficiency and program/projects’ burn rate levels

  • Level of cash within approved target low

  • Accounts reconciled monthly

  • Management costs based on T7 Programming Codes

    Fiscal Accounting, Compliance, Monitoring and Reporting , 20%

  • Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  • Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.

  • Define and implement efficient and effective internal control systems.

  • Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.

  • Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

  • Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  • Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant
    managers for decision making

  • Ensure proper and timely reporting is submitted to all donors.

  • Ensure accountability and financial management of Micro- Enterprise Development (MED) programs.

  • Ensure National Office staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

    End Results Expected

  • Relevant reports/analysis for decision making produced and discussed with leadership

  • Strong accountability and compliance in accounting and reporting

  • MyPBAS reconciled monthly and any issue followed up with relevant Support Office

  • Finance staff visiting projects and communities, adding value at the grass-root level

    Oversight of Administration & ICT Support Services, 20%

  • Provide overall leadership to the ICT function ensuring that the office has reliable, sufficient, connectivity and that the organizations information systems and resources are adequately protected.

  • Ensure that the support services function have systems and mechanisms to ensure ministry effectiveness.

  • Ensure improved office/programs connectivity

  • Facilitate and ensure preparation of and adherence to computer usage policies

  • Ensure office disaster preparedness and policies are updated to include new technologies, trends, and threats.

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Ensure that WV staff and assets are secured, safe, and well maintained; oversee logistics coordination

  • Ensure that WVK provides quality hospitality services to staff and visitors

  • Offer oversight of Fleet management including Transportation and Logistics

  • Work with Security team to ensure a safe workplace.

  • Promote benchmarks for determining effective resource utilization in all cost entities like IPC, SMC, DOS, staff equipment and other assets.

    End Results Expected

  • Systems and policies to ensure ministry effectiveness put in place

  • WV assets and facilities well managed

  • Internet and other connectivity are fast and stable at every location

  • Computer usage policy prepared, approved and operational.

    Risk Management and controls, 10%

  • Manage all risks emanating from the Finance, Administration and ICT functions.

  • Ensure appropriate systems and controls are in place to avoid significant audit risk ratings, both at the National Office and project levels.

    End Results Expected

  • Minimized risk exposure within WV and external partners’ operations

  • Anti-corruption strategy rolled out and understood by all staff

  • Awareness and understanding of key financial policies and procedures by all relevant staff

  • Minimum acceptable audit risk ratings and timely implementation on internal and external audit recommendations

    Knowledge, Skills and Abilities

  • Master’s degree of Commerce or its equivalent

  • Certified Public Accountant of Kenya (CPA-K) or ACCA qualifications or its equivalent

  • Minimum of Ten years’ experience of which six must be in a senior management position in a reputable organization.

  • Sun Systems Certification

  • Strong budgetary, financial management and analytical skills.

  • Demonstrable experience in leadership, strategic management, results based management in financial matters.

  • Strong aptitude for organizational change, participatory and servant leadership, innovation, learning, team building.

  • Knowledgeable on grant accounting and experience in donor funding e.g. USAID, DFID, UN etc. compliance with statutory reporting requirements.

  • Active Membership to a registered professional Accounting body

  • Demonstrable ability to work with minimum supervision.

  • Computer literate: especially in Sun accounting systems, spreadsheets, Internet skills.

  • Excellent verbal and written communication skills, good interpersonal relation skills.

  • Able to work in a cross cultural environment with multinational staff

  • Ability to solve complex problems and to exercise independent judgment

    How to Apply

  • For more information and job application details, see; World Vision Director - Finance and Support Services Jobs in Kenya

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