World Resources Institute Executive Assistant Jobs in Kenya

World Resources Institute Executive Assistant Jobs in Kenya


  • WRI is committed to ensuring gender equity across our program portfolios.

  • As such, you will support attention to gender where appropriate.

    Job Responsibilities

    Administrative & Coordination Support to the Regional Director (30%)

  • Assist in organizing and coordinating RD’s internal and external meetings

  • Represent the Regional Director (RD) as appropriate in the planning of workshops, conferences and other dissemination activities

  • Assist in liaising with external partners and WRI colleagues across programs and countries

  • Create a strategy for scheduling and agenda-setting to help the RD identify and prioritize fundraising, speaking and partnership opportunities

  • Record minutes of RD meetings and ensure appropriate follow-up of all internal and external engagements

    • Arrange international and domestic travel
    Use office software to create drafts and summaries, including meeting pre-briefs and de-briefs

    • Assist with expense report preparation
    Assist with the management of workspace allocations

    Research & Communications Support to the Regional Director (30%)

  • Provide research assistance to the Regional Director on environment and development issues related to WRI's areas of expertise

  • Work with program staff to prepare briefing notes, speeches, and presentations for both internal and external audiences for the Regional Director

  • Liaise with the communications team to ensure RDs active engagement in social media, documentation of important meetings and events (photos), and sharing of important calendar events

  • Coordinate the development and maintenance of high-quality graphics and visuals for the RD
    Assist the Communications team to ensure RDs engagement in key WRI events and productions

    Event and Communications Coordination (25%)

  • Ensure smooth execution of Regional Director initiated external events through planning, logistics, outreach and preparation of background materials

  • Assist the Operations team in organizing team retreats and activities

  • Operate communication software in conference rooms, and host international and multi-party conference and video calls effectively

  • Assist with other communication tasks a requested by the RD

    Special Projects (15%)

  • Represent WRI Africa in the WRI Sustainability Initiative

  • Work on other tasks as assigned

  • Engage with special WRI projects that support WRI Africa’s visibility and profile raising

    Job Qualifications

  • Bachelor's degree or equivalent years of experience in business administration, sustainable-development, economics, public policy, communications, or a related field;

  • Master’s degree preferred

  • Minimum of 5 years of relevant experience (including internships and extracurriculars)

  • Excellent research, communications, organizational and interpersonal skills

  • Ability to work effectively both independently and as part of a team in a fast-paced setting

  • Ability to handle sensitive information with the highest degree of integrity and confidentiality

  • Demonstrated passion for WRI’s mission, including a working knowledge of key issues within WRI’s portfolio;

  • Superb attention to detail

  • Fluency in Microsoft Office programs (Word, PowerPoint, Excel)

  • Understanding and of social media engagement

  • Some experience with quantitative data analysis is a plus

  • WRI is committed to ensuring gender equity across our program portfolios. As such, you will support attention to gender where appropriate.

    Job Responsibilities

    Administrative & Coordination Support to the Regional Director (30%)

  • Assist in organizing and coordinating RD’s internal and external
    meetings

  • Represent the Regional Director (RD) as appropriate in the planning of workshops, conferences and other dissemination activities

  • Assist in liaising with external partners and WRI colleagues across programs and countries

  • Create a strategy for scheduling and agenda-setting to help the RD identify and prioritize fundraising, speaking and partnership opportunities

  • Record minutes of RD meetings and ensure appropriate follow-up of all internal and external engagements

    • Arrange international and domestic travel
    Use office software to create drafts and summaries, including meeting pre-briefs and de-briefs

    • Assist with expense report preparation
    Assist with the management of workspace allocations

    Research & Communications Support to the Regional Director (30%)

  • Provide research assistance to the Regional
  • Director on environment and development issues related to WRI's areas of expertise

  • Work with program staff to prepare briefing notes, speeches, and presentations for both internal and external audiences for the Regional Director

  • Liaise with the communications team to ensure RDs active engagement in social media, documentation of important meetings and events (photos), and sharing of important calendar events

  • Coordinate the development and maintenance of high-quality graphics and visuals for the RD
    Assist the Communications team to ensure RDs engagement in key WRI events and productions

    Event and Communications Coordination (25%)

  • Ensure smooth execution of Regional Director initiated external events through planning, logistics, outreach and preparation of background materials

  • Assist the Operations team in organizing team retreats and activities

  • Operate communication software in conference rooms, and host international and multi-party conference and video calls effectively

  • Assist with other communication tasks a requested by the RD

    Special Projects (15%)

  • Represent WRI Africa in the WRI
  • Sustainability Initiative

  • Work on other tasks as assigned

  • Engage with special WRI projects that support WRI Africa’s visibility and profile raising

    Job Qualifications

  • Bachelor's degree or equivalent years of experience in business administration, sustainable-development, economics, public policy, communications, or a related field;
  • Master’s degree preferred

  • Minimum of 5 years of relevant experience (including internships and extracurriculars)

  • Excellent research, communications, organizational and interpersonal skills

  • Ability to work effectively both independently and as part of a team in a fast-paced setting

  • Ability to handle sensitive information with the highest degree of integrity and confidentiality

  • Demonstrated passion for WRI’s mission, including a working knowledge of key issues within WRI’s portfolio;

  • Superb attention to detail

  • Fluency in Microsoft Office programs (Word, PowerPoint, Excel)

  • Understanding and of social media engagement

  • Some experience with quantitative data analysis is a plus

    How to Apply

    For more information and job application details, see; World Resources Institute Executive Assistant Jobs in Kenya

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