World Food Programme Security Business Support Assistant SC5 Jobs in Kenya

World Food Programme Security Business Support Assistant SC5 Jobs in Kenya


Job Purpose

  • To coordinate and control a full range of business support services including procurement-oriented processes to ensure that services are delivered effectively; and to perform a range of process-oriented responsibilities related to security operations including Information and Knowledge management, monitoring and maintaining security budget cost & equipment in line with established procedures.

  • To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.

    Standard Minimum Qualifications

    Education:

  • The candidate must have an undergraduate degree preferably in Business Management, Human Resources, International Relations, Business Administration, Strategic Management, or other related fields.

    Experience:

  • Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

    Knowledge & Skills:

  • Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.

  • Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.

  • Ability to carry out basic data analysis and independently rectify problems requiring attention.

  • Ability to monitor and record financial transactions.

  • Good communication skills required to give and receive information and work with a variety of individuals.

  • Proficiency in MS Office/Office 365 (Word, Excel, PowerPoint, Access, SharePoint) and ERP systems.

  • Ability to maintain confidentiality.

    Language:

  • Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

    Key Accountabilities1/2 (not all-inclusive)

    Under the direct supervision of the Senior Regional Security Officer (SRSO), the incumbent will be responsible for the following duties:

  • Actively participate in the regional Information and Knowledge management Focal Points, sharing ideas, collaborating on knowledge assets, supporting fellow Knowledge

  • Management Focal Points and overall promoting good IKM practices.

  • Assist managers in planning, monitoring and reconciling budget(s) to ensure that
    planned financial resources are used effectively.

  • Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.

  • Actively seek and use feedback to improve business processes and procedures.

  • Respond to complex business support queries in order to provide a timely and accurate resolution of enquiries for clients.

  • Conduct training sessions on information repositories and on sound information management practices with the team.

  • Identify content internally and externally to WFP and support the creation of new content that can bring new insights to WFP’s work.

    Key Accountabilities 2/2

  • Oversee the maintenance of records and databases to ensure information is organized and readily available for staff and compliant with all relevant regulations and policies.

  • Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.

  • In coordination with relevant services ensure preparation of training/workshop facilities, including catering facilities, provision and installation of necessary equipment.

  • Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.

  • Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations.

  • Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.

    How to Apply

  • For more information and job application details, see; World Food Programme Security Business Support Assistant SC5 Jobs in Kenya


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