World Agroforestry Centre Senior Finance Officer Jobs in Kenya

World Agroforestry Centre Senior Finance Officer Jobs in Kenya


Job Description

Duties and Responsibilities

Internal Control System

  • Adhere to internal control systems that will ensure that the centre attains its objectives, produce accurate and reliable data for decision making, ensure compliance to policies and laws of host countries and safeguard the centre assets

  • Identify and assess changes that could significantly impact the system of internal control in the centre.

  • Evaluate and communicate internal control deficiencies in a timely manner to supervisor

    Financial Planning and Budgeting

  • Liaising with CRPs focal scientist for CRPs and mega projects managers on budget preparations ensuring they are as per the grants’ agreements.

  • Preparation of monthly, quarterly, and annual budget vs. actual expenditure for review by the project managers

  • Prepare and process financial data necessary for budget adjustments as approved by the project managers ensuring compliance to grant agreements

  • Provide financial backstopping to project managers

  • Prepare and analyze financial data for budget estimates provided by the various units and regions for the annual financial planning (POWB)

  • Monitor budget expenditures for the offices at HQ, the regions and the country offices

  • Ensure funds follow up from donors to ensure Centre’s cash flow is not affected

  • Recommend measures or actions to ensure full utilization of various budget allocations

    Donor Reporting and Compliance

  • Preparation of donor financial report that comply with donor requirement in all aspects for CRPs and Mega Projects

  • Prepare on a quarterly basis, the project status of CRPs and Mega projects showing the up to date expenses, grants receipts, over spent projects, under spent projects etc.

  • Ensure that expenditures are aligned with CRPs and Mega projects budgets

  • Work with, support and interpret Grant Financial Reports to staff when necessary

  • Review of Donor Financial Reports from the regional offices ensuring that they have been done as per the donor and ICRAF requirements before presentation for internal ICRAF approval

    Management of Partner Financial Information

  • Ensure advances to collaborating Institutions are accounted on time

  • Evaluate the financial capacity of partners/collaborators and review related MOU’s

  • Review and process partners advance liquidation and updating same in the financial systems

  • Prepare monthly age analysis of all partners balances and follow overdue liquidations

    Review of Proposals, Partner and Donor Agreement

  • Review of proposal and concept notes budget to ensure they are full
    costed as per ICRAF policy

  • Review of Donor Agreement and ensure all the financial clause are acceptable, attainable and in compliance to our Grants acceptance requirements

  • Review of Partner agreement and ensure all the main donor requirements are passed down to the partners

    External and Internal Audits

  • Coordinate mega projects special audits and respond to internal audit reports

  • Coordinate special audits for all projects in the respective assigned units

  • Support ICRAF annual audit process.

  • Ensure the Audit recommendations are followed up and implemented

    Other Duties & Responsibilities

  • Financial management capacity building for programme administrators

  • Identify and mitigate potential risks within your work area.

  • Assist in the preparation and consolidation of the annual Programme of Work and Budget

  • Contribute towards the finalization of ICRAF’s annual accounts

  • Supervise Assistant Accountant in the Budget, Regions and Reporting unit

  • Assist in the preparation of Restricted Grants income schedule for audit purposes

  • Assist in the computation of monthly and annual income for all restricted projects

  • Assist in the preparation of monthly and annual exhibits for the financial statements

  • Ensure compliance of financial statements with the IFRS.

    Requirements

  • 10 years’ experience in accounting, 3 of which should be in grants management.

  • Exposure to an ERP.

  • Bachelor’s Degree in Commerce

  • CPAK

  • Very good analytical skills

  • Keen and attention to details

  • Good communications skills

  • Good understanding of budgeting and financial management procedures

  • Proficiency in database applications and MS office suite

  • Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team

  • Ability to organize and manage multiple priorities, work under pressure, and meet deadlines.

  • Strong self-starter with initiative to identify opportunities and take appropriate action

    Job Summary

  • Provide financial Management support to all CRPs and Mega Projects and Regions and Units assigned.


    How to Apply

  • For more information and job application details, see; World Agroforestry Centre Senior Finance Officer Jobs in Kenya



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