War Child Holland Project Support Officers Jobs in Uganda
War Child Holland Project Support Officers Jobs in Uganda
The role of the logistics Coordinator is to contribute to strengthening War Child Holland's humanitarian activities, specifically to provide technical and daily support to Kampala and field offices on all logistical aspects within the mission.
Responsibilities
Financial Accounting, Management and Reporting
Assist with projects forecast management and money request preparation in close cooperation with Team Leader/PC, submit monthly cash flow needs on or before the due date;
Ensure timely and accurate data entries in cashbook, bankbook and UNIT4 on a daily basis and ensure that all financial data is properly entered and closely monitor to ensure that correct account codes and fund codes are entered for each transaction, following the standard descriptions defined in WCH’s Global Finance Manual and Uganda Finance SOP;
Ensure purchases of goods greater than the petty cash threshold determine whether; Type and unit price of each item on the invoice matches the same information per the purchase order. And all documents have sufficient approval and signing authority;
Ensure disbursement (cheque or cash) request form is adequately supported by documentation and has been properly approved, check the mathematical accuracy of the invoice;
Communicate accounts on a monthly basis to the country office, respecting UNIT4 procedures and deadlines in line with the monthly accounting schedule as per Finance Procedures;
Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance with Finance procedures;
Review all sub-ledger balances on a weekly basis and collect outstanding receivables;
Ensure that reminders for all outstanding receivable are sent to staff responsible and make follow up on the collection;
Ensure that all cash receipts are recorded and banked promptly and intact;
Ensure that all deductions where applicable are done on a monthly basis;
Ensure that the sub-office has cash at all times and maintaining minimum balances and respecting maximum limits in the accounts;
Timely Booking of receipts;
Ensure that all sub-office finance related issues that may arise out of the monthly financial review are followed up and addressed conclusively;
On a monthly basis prepare and submit reconciliations;
Logistics & Administration
In close collaboration with the project teams;
Ensure proper understanding and adherence to WCH rules and regulations and that all procurement documents are completed timely and have sufficient and accurate supporting documentation;
Work closely with program staff to prepare and update on a weekly basis the procurement plan, provide guidance and input to program staff on the
feasibility and allowability of procurement;
Manage procurement requests from individuals and projects in a timely, expeditious and effective manner, ensuring that these are, duly approved, provided for in budgets, correctly described and coded and in compliance with WCH and donor policies and procedures;
Maintain an updated and active vendor (approved) database at all times and periodically, through the tender committee, review the list and facilitate its approval;
Ensure that each undertaken procurement is fully documented, in compliance with WCH/Donor requirements and documents are appropriately filed and safeguarded;
Ensures timely and accurate procurement of all goods according to approved budget lines and donor guidelines;
Review requests submitted by program staff and issue requests for payments from the country office upon mission \tasks\ service accomplishments are received from service provider;
Ensure the proper collection and archiving of new vendors files;
Maintain procurement and logistics information management filing system for contracts and expenditures;
Ensure appropriate, timely and documentation of distribution of good to beneficiaries as per project plans ensuring distribution lists, way bill and final receipt confirmations are in place for each delivery.
Requirements
At least 4 years accounting, admin and logistics experience in a large organization with at least three years in a managerial position.
Should hold a Bachelor’s Degree in Accounting, Finance, Commerce, Administration or any related field from a recognized university.
Relevant professional qualifications and training in Finance, HR and procurement are added advantages
Excellent interpersonal skills
Excellent oral and written communication skills
Ability to identify critical financial issues with capacity to pay attention to details.
Capacity building skills
Proven ability to interpret financial procedures and standards, put them in practice and influence other in their implementation.
Strong analytical and planning skills
Ability to effectively present information and respond appropriately to questions from senior managers in the field, Country office and Local Authorities.
How to Apply
Interested and qualified candidates should apply online by 16th August, 2019
For more information and job application details, see; War Child Holland Project Support Officers Jobs in Uganda
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