VWB/VSF Canada Local Coordinator Jobs in Kenya

VWB/VSF Canada Local Coordinator Jobs in Kenya

  • VWB/VSF is presently seeking a Local Coordinator to join our team.

  • The successful candidate will lead volunteer management, planning, administration and logistics of VWB/VSF’s Kenya portfolio.

  • In this fast-paced work environment, the individual will require exceptional time management and organizational skills, be self-sufficient, and able to think quickly on his/her feet.

  • S/he must be able to consistently project an enthusiastic, positive approach that contributes to a collegial and closely-knit organizational culture.

  • The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, financial, monitoring and evaluation and organizational skills.


    Partnership Development

  • Work with VWB-HQ staff in the discussion and preparation of a Partnership Agreement/MOU between VWB, and MCDU/Wakulima

  • Responsible for relationship building, coordination and communications with MCDU/Wakulima and target community/ies in relation to the VETS project and in coordination with the related MCDU/Wakulima activities

  • Work with VWB-HQ staff and volunteers to build relationships with other potential partners and stakeholders as relevant to the project; particularly, women and women-led local organizations.

    Volunteer Management

  • Liaise with MCDU/Wakulima and target community/ies to develop and submit placement descriptions for Canadian volunteers to VWB for review and finalization based on local needs

  • Provide professional support to the volunteer(s), including in-country orientation upon arrival, support workplan development and regular monitoring meetings to ensure volunteer workplan progress is on track and the volunteer is supported and content (monthly check-in)

  • When necessary, provide (or arrange for) interpretation and translation (oral and written) for the volunteer(s) for project activities including training sessions, village meetings and other activities

  • Coordinate logistics of volunteer placements, including arrival support, visa facilitation (including invitation letter), accommodation arrangements, workplan logistics, and transportation support (when required)

  • Be available for on-call (24/7) phone support to the volunteers while in-country and ensure cover arrangements are in place for a suitable alternative if away from the project location or out of range.

    Security and Safety

  • Contribute to the health and security of the volunteers by providing information on local clinics/hospitals and safety advice and responding to emergency situations as/if needed

  • Provide incident reports to VWB-HQ staff when incidents occur, even when they are considered minor

  • Follow VWB-HQ led safety and security protocols at all times, and reinforce safety standard operation procedures (SOPS) with volunteers while they are in-country

  • For serious incidents, contact VWB-HQ staff immediately while seeking medical attention for those impacted **

    Planning, Monitoring and Evaluation (M&E)

  • Contribute to the development of the Project Implementation Plan (PIP) in Year 1, and the Annual Work Plans (AWPs) in Years 1-7

  • Coordinate and ensure the completion of Quarterly Placement Reports (QPRs) by volunteers

  • Participate in quarterly status update and planning session with Program Officer

  • Facilitate a participatory Annual Partnership Review (APR) meeting with MCDU/Wakulima, community(ies) beneficiaries and volunteer(s)

  • Prepare an Annual Country Report which will contribute to VWB/VSF’s Annual Narrative Report (ARN)

  • Conduct data collection/monitoring evaluation activities the end of March to evaluate community impact of program

  • Cross-cutting themes: Analyse
    local context and advise VWB, volunteers and MCDU/Wakulima on gender equality, environmental sustainability and governance aspects of all project activities

  • Keep a daily record of all project activities to contribute to program monitoring

  • Take photos and videos of key community activities that involve the volunteers, to use in project communications and to supplement narrative reporting

    Financial Management

  • Prepare monthly expense claims to VWB-HQ using templates provided

  • Ensuring the proper storing of all original receipts relating to project expenses (copies are required to be sent to VWB-HQ staff to accompany all expense claims)

  • Coordinate booking and make payments for local travel, accommodation, meeting rooms and other resources as required for program activities

  • Support the volunteer(s) and MCDU/Wakulima in complying with any financial management duties they are responsible for (will vary by project)


  • Collect impact statements from beneficiaries, local partners, and volunteers regarding notable changes and benefits from program participation; send on a quarterly basis

  • Collect photos and videos to submit to VWB HQ staff of local beneficiaries, livestock, volunteers, and local partner staff and share with VWB-HQ staff monthly**

  • Submit one GAC Case Study per quarter to VWB-HQ staff

    General / Administrative

  • Prepare, sign and submit monthly timesheets using the template provided by VWB-HQ as per GAC requirements

  • Coordinate time-tracking for the volunteer(s) which is required to be submitted quarterly

  • Conduct general administrative duties to ensure that the project and its activities and processes align with local laws and regulations (e.g. operations permit, visas for volunteers, insurance, etc.)

  • Coordinate, as/if required by the project, the identification of local resource people to participate in the project (i.e. trainers, gender advisors, etc.)

  • Manage inventory: keep record of all project equipment, ensuring it is used appropriately and labelled as required

  • Carry out other tasks as arising and as agreed as per discussions with the VCP manager, in collaboration with MCDU/Wakulima


  • Bachelors degree in international development, social science or a related field

  • Fluent in English (written and oral)

  • Excellent cross-cultural communication skills

  • Experience working with international development organizations

  • Experience managing/working with international volunteers

  • Knowledge of Microsoft Office Suite (Word, Excel, Powerpoint)

  • 1 to 3 years experience in monitoring and evaluation


  • Knowledge of Kenya’s dairy sector

  • Experience with participatory approaches

  • Strong financial management knowledge

    How to Apply

  • Please submit via email your resume/CV and a motivation letter to

  • laura@vetswithoutborders.ca.

  • Your letter should state why you wish to be considered for the role and how you meet relevant skills.

  • Prospective applicants who best meet our requirements will be contacted for an interview through Skype.

  • Application deadline is June 7, 2020.

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