VSO NGO Conference Manager Jobs in Rwanda

VSO NGO Conference Manager Jobs in Rwanda

  • Kigali, Rwanda
    Contract type:
  • Fixed Term
    Contract length:
  • 9 Months
    Full Time:
  • 35 hours per week

    VSO is the world’s leading international development organisation that works through volunteers to fight poverty.

    Working in 24 countries around the world, our unique role in international development is to place committed volunteers with carefully selected organisations where their skills can have the greatest impact.

    Our extraordinary volunteers live and work in some of the world’s poorest communities.

    Sharing their unique skills and experience to generate new ideas and new ways of doing things, helping the communities they work in lift themselves out of poverty.

    We’re not about delivering quick fixes, but instead we focus on long-lasting, sustainable change, that will impact generations to come. Join us and help us work towards our vision of a world without poverty.

    Role overview

    To support the successful planning and delivery of the IVCO 2019 conference aimed at engaging 200 heads of agencies from the volunteering for development sector.


  • Support the operational planning and delivery of the IVCO 2019 conference.
  • Manage all associated administration and logistics related to the IVCO 2019 conference.
  • Draft all conference materials and information for conference website and delegate packs.
  • Liaise and support all speakers and presenters with support from the Forum network.
  • Researching and engagement of Local, National and Regional organisations to attend the conference.
  • Manage the registration and provide support to delegates to attend the conference.
  • Coordinating the running of the conference schedule, sessions and speakers on the day.
  • Manage relationships with all stakeholders contributing to and attending the conference.
  • Source and manage all suppliers providing services and good for the conference.
  • Coordinating event volunteers and staff to deliver a professionally run conference.
  • Deliver conference within agreed budgets.
  • Post event administration.

  • Working Together – Strength: Proactively enables and encourages team work in others.
  • Communicating & Influencing- Adds Value:
    Proactively builds constructive relationships through clear communication and generates effective discussion and mutual support for plans and ideas.
  • Managing Knowledge – Aware:
    Keeps up to date with readily accessible knowledge relevant to own role.
  • Striving for Excellence – Adds value:
    Wants to learn and improve, responds to feedback and strives to meet objectives set by others.
  • Managing Resources – Strength:
    Spends VSO’s money responsibly, allocates budget wisely, seeks ways to generate and save money.
  • Managing People – Adds value
    Requests and follows
    up on appropriate support from others; raises concerns about uncooperative colleagues in an appropriate way.
  • Managing Work - Adds value :
    Organizes own and others' work to meet objectives on time and is aware of team workloads; clarifies accountability or roles.
  • Developing People – Aware:
    Gives constructive feedback that helps others identify and meet development needs.
  • Leading for the Future – Aware:
    Is enthusiastic about VSO’s work, lives VSO’s values and is open to new ideas.
  • Thinking Strategically – Aware:
    Understands the context of own role; considers impact of own work on that of others.
  • Delivering Results - Strength:
    Produces work of acceptable quality on time; responds quality and responds to requests in a helpful way.
  • Developing people – Adds Value:
    Helps team members to create and implement clear development plans that meet their own and VSO’s short and long term needs.
  • Thinking strategically – Aware:
    Understands the context of own role; considers impact of own work on that of others.
  • Delivering results – Aware:
    Produces work of acceptable quality on time; responds to requests in a helpful way.

    Skills, qualifications and experience
    Skills, Knowledge and Experience

    Essential criteria:

  • Degree level qualification or equivalent relevant to the role.
  • Fluency in English and Kinyarwanda.
  • Strong IT/Computer skills.

  • Extensive experience in event / conference management.
  • Working with the international development or volunteering for development sector.
  • In planning and delivering events with multiple stakeholders.
  • Experience of carrying out research.

  • Excellent organisational skills and attention to detail.
  • Communication and interpersonal skills.
  • Negotiation skills when looking for the best price from venues, suppliers and contractors.
  • Time-management skills and the ability to work under pressure to ensure the efficient running of an event.
  • Project management experience.
  • Problem-solving skills and diplomacy.
  • Confident in networking with a wide range of stakeholders.
  • Ability to work unsupervised and on own initiative.

    Desirable Criteria

  • Networks with the volunteering for development sector and civil society organisations.
  • Fluency in French.
  • VSO reserves the right to close this job early if we receive a sufficient number of applications.

    How to Apply
  • Interested candidates should apply online by 31st December 2018
  • For more information and job application details, see; VSO NGO Conference Manager Jobs in Rwanda
  • If you’re interested in applying for this role, please download the job description for more information.
  • To submit your application, click on ‘Make an application’ and complete all relevant fields on the online application form.

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