USAID Project Management Specialist (Supply Chain Compliance Monitoring) Jobs in Kenya

USAID Project Management Specialist (Supply Chain Compliance Monitoring) Jobs in Kenya


Background

  • The USAID Project Management Specialist – Supply Chain (the “Specialist”) provides programmatic and technical support on health logistics and supply chain management programs. S/he will serve as a Contracting Officer’s Representative/Agreement Officer’s Representative (COR/AOR) and/or Activity Manager supporting health logistics and supply chain activities.

  • The office receives funding from a number of U.S. Presidential Initiatives, including the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Feed the Future (FtF), as well as other USAID health funds for family planning, maternal, newborn, and child health, nutrition, and water, sanitation, and hygiene.

  • The position is a specialist position providing technical leadership on supply chain compliance under the guidance off supply chain team leader. The Project Management Specialist, Supply Chain Compliance Monitoring is an experienced professional and technical expert in matters compliance monitoring for health commodities.

    Description

    Major Duties and Responsibilities

    Program Management 50%


  • Serves as a COR/AOR and/or Activity Manager for health logistics and supply chain programs/projects/activities awarded through the Health Office, providing financial and programmatic oversight to ensure contracts and grants achieve anticipated results, and are linked to and enhance attainment of the Health Office, Mission, and USG objectives.

  • Conducts site visits as required in order to monitor progress, and to provide technical and programmatic recommendations to ensure effectiveness, efficiency and judicious use of U.S. Government (USG) funding.

  • Maintain standards, documents, and processes which supply chain best practices and meeting USAID KEA’s expected standards including accountability.

  • Contribute to supply chain planning and facilitate compliance related meetings and build contractual compliance, and internal standards awareness.

  • Reviews commodity supply requests for a demonstrated understanding of the need to identify gaps, training opportunities, new documentation and process improvements on compliance monitoring.

  • Participate in the development and implementation of systems that result in improved county supply chain operational efficiency and reduced organizational risk for USAID procured commodities.

    Technical Guidance 30%

  • Shares best practices among USAID, USG and other stakeholders to strengthen health logistics and supply chain systems improvement.

  • Provides technical guidance to the host country government in coordinating health supply chain systems support, supply planning, forecasting, quantification and programming.

  • Provides input to the USAID Mission and host country government on strategic decisions and policy formulation to strengthen supply chain management, including transparency and accountability.

  • Provide technical guidance and coordination to Health Office colleagues to ensure development of key systems that effectively integrate across the entire health portfolio.

  • Provides guidance to Health Office colleagues to monitor the achievement of milestones of IPs supporting health logistics and supply chain system implementation.

    Representation and Reporting 20%

  • Represents the Health Office, Mission, and USG at national and/or international technical and programmatic meetings, within various working groups, and in consultations with other social sector donors, government officials, and IPs.

  • Represents supply chain issues in interagency discussions involving senior leadership from USAID, CDC, other interagency partners, the PEPFAR Coordination Office and the U.S. Embassy.

  • Represents supply chain issues to senior host country officials to ensure strong coordination and accountability by all relevant actors in the supply chain system.

  • Prepare ad hoc reports as required for the Mission, USAID/ Washington, Office of Global AIDS Coordinator (OGAC), donor coordination groups, and others.

  • Provides feedback to the Office Chief, Mission Director, Ambassador and others, as required about prepared talking points and/or speeches, and supports the preparation of briefing papers, presentations, and coordinates site preparations for VIP site visits.

  • Coordinate with USG agencies in on HIV and related commodities management to guide and oversee procurement via the current USG supply chain mechanism. This includes forecasting, quantification, and procurement of commodities, such as antiretroviral and
    anti-tuberculosis medicines, male circumcision kits, devices and supplies, and HIV test kits, as needed for the implementation of the overall health portfolio and to ensure adequate stock monitoring at site and above-site levels.

  • Participate in workshops, special committees, and other fora as a technical advisor on logistics and supply chain management.

    Education

  • Mathematics

    Minimum Qualifications Required for This Position

  • Any application that does not meet the minimum requirements stated below will not be evaluated. Only short-listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

    Education: Bachelor’s Degree in a field related to social science, statistics, mathematics, economics, pharmaceutical technology management, procurement and supply chain management, computer science, epidemiology, health informatics, public health, health systems, infectious diseases, pharmacy, biology or other quantitative discipline, or the local equivalent, is required.

    Post Entry Training:

  • Familiarization training in USAID-specific procedures, regulations, and methods. On-the-job training regarding USAID, PEPFAR and PMI policies, procedures, and regulations, including the Automated Directives Systems (ADS), Mission Orders, and all planning and reporting databases.

  • Successful completion of formal COR/AOR training is necessary for proper job performance and will be provided. Training to maintain professional capability in the field, and other courses offered for professional USAID staff, as appropriate; and courses, seminars, conferences, and other activities in fields related to the function and needed to maintain and update professional qualifications may be provided as they become available, subject to availability of funds.

    Language Proficiency: Level IV (fluent proficiency) in English, and Kiswahili, both written and spoken, is required. Language competence may be tested.

    More Details on Experience

    Prior Work Experience:
    A minimum of three (3) years of progressively responsible, professional-level experience in developing, implementing, and/or monitoring and evaluating health supply chain performance improvement activities, including supply chain management, logistics, health commodities management, rational drug use, and/or another closely related area. Experience collaborating with and/or working for key donors, development partners, or NGO is required.

    Job Knowledge:

  • Knowledge of national supply chain management systems and Health and HIV/AIDS service delivery in the host country, including but not limited to procurement, warehousing and distribution, receipt and ordering of commodities, supply planning, quantification, and/or use of supply chain management information and management systems.

  • Knowledge of donor engagement in supporting health systems strengthening efforts and health commodities.

    More Details on Skills

    Skills and Abilities:


  • Project management skills, including data and information management, administrative, and monitoring skills used to track the performance of implementing partners and activities.

  • Excellent communication skills both orally and in writing, especially in being able to present information, analyses, and recommendations to individuals with non-technical background. Ability to respond professionally and adjust in fluid situations in order to meet deadlines in the face of competing priorities and time pressures.

  • Ability to work both independently and as part of a team. Ability to negotiate difficult issues and build consensus to achieve results with a wide range of individuals. Excellent computer and software skills including ability in excel, SPSS, STATA, R and/or other analytical databases.

    How to Apply

  • For more information and job application details, see; USAID Project Management Specialist (Supply Chain Compliance Monitoring) Jobs in Kenya


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