USAID Project Management Specialist (Grants and Sustainability) Jobs in Kenya

USAID Project Management Specialist (Grants and Sustainability) Jobs in Kenya


  • The Project Management Specialist (Grants & Sustainability) position is located in the USAID/Kenya and East Africa’s (USAID/KEA) Office of Education and Youth. The Office of Education and Youth (EDY) implements a diverse portfolio to improve literacy outcomes of primary school students nationwide, strengthen host-government’s education management information system, increase educational and employment opportunities for young adults, build the capacity of youth networks, and prepare the next generation of young African leaders with the skills and mindset to transform the region.


    Major Duties and Responsibilities

    Grants and Financial Management 30%

  • The PMS will serve as a specialist on USAID rules, regulations, and procedures for EDY staff, implementing partners, and sub-awardees, distilling complex information into comprehensible products for broad audiences.

  • Collaborate with EDY AOR/CORs and respective implementing partners to develop scopes of work, program descriptions, and other terms and conditions for sub-award. Provide support on developing sub-award grants with local partners. Assist with setting up, managing, and providing technical assistance to the grant-making component of EDY’s basic education and youth programs.

  • Establish a grants management database with updated budgets, grant agreements, contact information, and other relevant information for EDY to track and monitor the implementation of sub-award grants.

    Local Sustainability and Capacity Building 30%

  • The PMS will provide leadership, technical assistance, and training to build the capacity of the GOK including central ministries, county governments, local organizations, local TVETs, HEIs, and youth-serving organizations to better manage their financial resources to respond to basic education and youth challenges.

  • Provide technical assistance to local partners to identify sustainability constraints and collaborate with partners on appropriate solutions and mitigation to unlock opportunities for sustainability that benefit both the USG and GOK.

  • Build the capacity of counties, local TVET institutions, HEIs, local organizations, and local youth-serving institutions to strengthen sustainability through better mobilization of resources for education and training; to use resources more effectively and sustainably; and to consider equity and inclusion in resource allocation.

  • Coordinate closely with GOK, implementing partners, and private sector partners to track and accurately report on costs and financial contributions at the national and county levels using USAID’s Cost Reporting Guidance as a model.

    Program Management 25%

  • The PMS will plan, design, develop, and/or manage new and existing grant activities EDY.
    Serve as an AOR and/or COR for one or more activities including a grants mechanism providing small grants to youth nationwide to support USAID education objectives.

    Stakeholder Relations and Representation 15%

  • The PMS will facilitate relationships with stakeholders and identify avenues to further meet and align USG foreign policy objectives with GOK and county government youth and education policy objectives.

  • Establish and maintain contacts at the highest level of the GOK National Treasury and Ministry of Education on issues related to development budgets, programming sustainability, and public-private partnerships. Communicate effectively and diplomatically with broad audiences in the education and youth sectors including host government, international donors, non-governmental organizations, private sector, and youth networks.


  • Bachelor’s Degree In Business Administration, Finance, Accounting

    Minimum Qualifications Required for This Position

  • Any application that does not meet the minimum requirements stated below will not be evaluated.

  • Only short-listed applicants will be contacted.

  • If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

    Education: A Bachelor’s degree from an accredited university in business administration, finance, accounting, or related discipline.

    Post Entry Training:

  • Rapid familiarization with a wide range of U.S. Government policies, procedures, and regulations.

  • Training in all aspects of USAID’s systems for strategy development, activity management, and program monitoring and evaluation will be provided, including USAID COR/AOR training and other required training.

  • Further education and training on specific issues related to
    education and youth development will be provided as needed.

  • The incumbent should, as soon as possible, develop a broad and thorough knowledge of USAID programming policies, regulations, procedures, and documentation as described in the ADS. The incumbent will develop knowledge of USG cost principles, GAAP accounting rules, and grant/contract management.

    Language Proficiency:

  • Level IV English and Kiswahili for speaking, reading, and writing skills is required and English proficiency will be tested.

  • The incumbent must be able to produce publishable quality written documentation and to provide oral presentations to high level officials and diverse audiences.

    More Details on Experience

    Prior Work Experience:

  • The position requires a minimum of five (5) years of experience in financial management that includes tracking and verifying budget expenditures, conducting financial audits, and working with partners to improve their overall financial management systems.

  • Moreover, the position will require experience in the education and youth sectors to support sustainability through capacity building of local organizations and government partners, negotiation of counterpart financing, and to a lesser extent grant management and compliance.

    Job Knowledge:

  • Comprehensive, professional-level knowledge of financial analysis, financial reporting, cash flow analysis, budget development, accounting, forecasting, and preparation of final accounts.

  • Knowledge and understanding of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS) as well as governmental and not-for-profit accounting, budgeting, and reporting required.

  • The incumbent must have an understanding of Kenya’s development challenges and an understanding of the resources, resource constraints, and the overall development prospects and priorities of Kenya and the region.

  • The incumbent is expected to have or to rapidly develop a deep understanding of county budgets and public financial management.

    More Details on Skills

    Skills and Abilities:

  • The incumbent must have the ability to perform analysis of management controls and capabilities of partner/beneficiary organizations and evaluate financial aspects of activities and programs, institutional capacities, and capabilities. The incumbent must have strong skills in financial analysis and reporting, data collection, problem-solving and analysis, and ethical management. The incumbent must have the ability to adapt in the face of change, quickly analyze and synthesize new information for decision-making and troubleshooting, solve complex problems, manage difficult situations, and plan ahead. The incumbent must operate with minimal supervision in a fast-paced environment where work performance is reviewed primarily on the basis of results achieved within the broad constraints of policy and priorities.

  • The incumbent must be able to develop and maintain an extensive range of contacts with both high-level and working-level officials throughout the U.S. Embassy, USAID/KEA, USAID/Washington, implementing partners, GOK officials, donors, and NGOs. The incumbent must be able to clearly communicate results and recommendations to a broad audience, both orally and in writing, particularly to those who may be unfamiliar with USAID’s systems and processes. Excellent interpersonal skills are required. The incumbent must effectively identify, mobilize, and draw upon the expertise of technical and managerial personnel in the Mission. The ability to provide information and advice with objectivity is required. The ability to orient and train personnel is required. Strong knowledge of Microsoft Office suite, online platforms such as Google suite, financial management software, administrative and management skills, and policy and diplomacy skills are necessary.

    How to Apply

  • For more information and job application details, see; USAID Project Management Specialist (Grants and Sustainability) Jobs in Kenya

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