USAID Discover Health Project Finance and Administration Officer Jobs in Zambia

USAID Discover Health Project Finance and Administration Officer Jobs in Zambia


  • JSI implements the five-year USAID DISCOVER-Health project to support the Ministry of Health (MOH) in the provision of quality health services and products.

  • The project’s aim is to improve the lives of Zambians by ensuring equitable access to and use of high-quality HIV, maternal new-born and child health (MNCH), family planning and reproductive health (FP/RH) services and products at the district and community levels.

  • The project utilizes and sustains a health model that maximizes the relative strengths of the public and private sectors to deliver health products and services that reach all beneficiaries and consumer markets.

    Main Responsibilities

    Finance:

    • Ensure that payments are made on timely basis following laid down financial regulations as per USAID and JSI policies governing payables

    • Assist the Regional Director with the day-to-day financial and administration operations of the provincial office

    • Provide financial management for the provincial office and manage petty cash float, assist with procurement analysis as required, general Admin and HR filing.

    • Submit monthly provincial financial reports to the Head Office – Lusaka for consolidation.

    • Submit on a monthly basis regional cash flow projection to the Head Office – Lusaka.

    • Ensure that advances for the provincial staff are retired promptly in accordance with JSI financial policy.

    • Prepare monthly bank reconciliation and any other financial reports.

    • Provide guidance to the entire team on charging relevant expenses to their respective codes and budget tracking of both program and admin budgets.

    • Provide Custody of office inventory.

    Administration:

    • Oversee the general administrative functioning of the
    office – i.e. office maintenance, repairs, house-keeping, and ensure the security of the office, property and staff.

    • Supervise the all the drivers to ensure adherence to responsibilities as per job description and JSI transport policy

    • Ensures the senior driver carries out routine pre-operational checks on the provincial project vehicle(s)

    • Check vehicle Logbooks on a regular basis and ensure fuel reconciliation is done bi- weekly and manage in-house trip planning

    • Obtain quotes and pro-forma invoices from vendors as directed by the procurement office and regional director, including ensuring that JSI procurement procedures are adhered to

    • Act as focal point for all procurement of furniture, equipment and services for the provincial office,

    • Receives and sends documents and ensures that a tracking system is in place for in-coming and out-going correspondence parcels and packages

    • Providing support in all training preparation activities taking place in the province as designated by head office

    Required Qualifications and Skills

    • ZICA, ACCA Part II /CIMA Part II or equivalent with at least 2 years of financial and administrative experience.

    • Excellent verbal and written English.

    • Ability to take initiative and work in teams.

    • Proficiency in Microsoft Word and Excel required.

    • Experience and knowledge of Zambian tax laws and experience working with an NGO preferred.

    • Financial & administrative experience with a USAID-funded project and knowledge of USAID rules & regulations strongly preferred.

    How to Apply

  • Please send email applications to

  • jobs_discoverh@zm.jsi.com indicating the position you are applying for in the subject line. Only short-listed candidates will be contacted.

  • Closing date for receiving applications: Tuesday July 28th 2020

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