USA Embassy Jobs in Kampala Uganda - Accounting Technician Vacancies

USA Embassy Jobs in Kampala Uganda - Accounting Technician Vacancies

On behalf of the International Livestock Research Institute (ILRI), Bioversity International is now seeking for a qualified candidate to serve as a Animal Health Research Specialist.
Bioversity International and ILRI are CGIAR Research Centres.

Based in Kampala, Uganda, and under the supervision of the Coordinator of the ‘BuildUganda’ Program, the Animal Health Research Specialist will support research within the ‘BuildUganda: Boosting Uganda’s Investments in Livestock Development’ Program, funded by the German Federal Ministry for Economic Cooperation and Development (BMZ).


Allotment Accounting Duties:

  • Maintains official accounting records for assigned accounts. Reviews budget limitations and reviews funds availability in
    appropriate ledgers to determine adequate funding level before recording financial transactions from a wide variety of
    documents, such as purchase orders, BPA Calls, Petty cash, payment vouchers, journal vouchers, and transfers between appropriations, liquidation reports, and travel authorizations.
  • Provides fiscal coding for a wide variety of obligation documents by type of expense after determining that each obligation is legal/valid and funds are available as per the
    limitations outlined in the Advice of Allotment to post.
  • Maintains extensive electronic records on non-post-held VIP travel
    fund cites to ensure there is no over-obligation of funds provided to post.
  • Responsible for determining the legal and
    regulatory limits of proposed expenditures and entering these transactions into RFMS/M.
  • Responsible for accurate input of
    vendor and employee banking information into the RFMS/M Disbursing system in conformance with specified CGFS standards. This position is responsible for meeting all Accounting ICASS Service Standards.

    Budget Formulation And Execution:

  • Prepares and participates in formulation of budgets with detailed written justification to assist assigned agencies in presenting their financial requirements to headquarters.
  • Ensuring that budgets are prepared in conformance with the Agency's budget formulation policies and procedures.
  • This is accomplished after gaining an understanding of each agency’s programs, individual projects and priorities.
  • Monitor the execution of the budget to ensure that obligations and expenditures are made in accordance with the financial plan, with respect to purpose and tempo.
  • Conducts regular (quarterly or more frequent)analysis of the budgets, advising the FMO and agency or section head of the status of funds and alerting them to problems, trends and needed reprogramming actions brought about by unplanned expenditures, funding reductions, exchange rate losses/gains, and increasing cost of goods and services. All information should be provided in a timely and meaningful manner that permits management proactive planning and intervention relative to reprogramming of resources or alteration of program plans.
  • Performing research and preparing computations necessary to establish cost/expense levels, reviewing past documents to identify and analyze recurring costs, analyze staffing patterns to anticipate employee cost, review indicators of economic conditions having an effect on budget planning, establishing “cuff” records adequate to allow analysis of obligations and liquidations to ascertain conformance with financial plans.

    Financial Reporting

  • Establishes and monitors a regular (quarterly or more frequent) budget review process which is discussed with agency or
    section heads to identify trends, or issues of concern, which may impact the availability of funds.
  • Maintains and distributes
    on a monthly basis the Status of Funds and Status of Obligations (P60 and 62) to enable
    serviced agencies manage their
  • Answers queries from serviced agencies on the reports, maintains obligation files and documentation to justify obligations set up in the system that are included in the reports.
  • Prepare detailed official monthly, quarterly, and annual reports and graphs by allotment and sub-object status.
  • Prepares correspondence and reports for all budget requests, including justifications which support changes resulting from the periodic reviews.
  • The financial reporting responsibilities
    also include the management of Unliquidated Obligations.
  • This includes the Quarterly (or more frequent) review of obligations, decreases and closes as required to maintain clean financial records and to release unused funding for reobligation.
  • Review and close, as appropriate, all obligations and provide extensive end of year reconciliation reports including the year end ULO certification.


  • University degree in finance and accounting, auditing, commerce, finance, business administration, statistics is
  • Four years of progressively responsible experience in budgeting, bookkeeping and accounting or auditing work
    within a computerized system is required.
  • Post Entry Training
    Training on various FMO Software
  • Level IV –Fluency in speaking/writing/reading English language is required. Level II –Limited Knowledge in
    speaking/writing/reading local language (Luganda) is required (This may be tested.)
  • Must have comprehensive working knowledge of pertinent State Department and/or one or more associated agencies laws, regulations, and procedures relating to budgeting, accounting, and financial management, and the full
    range of skills and abilities required in computing both procedural, technical and financial program planning and
    analysis budget work.
  • A thorough knowledge of the organization and functions of the major program areas of the
    embassy and/or associated agency/agencies served is a must.
  • Must be able to relate funds management with mission, programs, and projects of the post.
  • Must be able to understand
    budget management implications of changes of priorities, tempo, and direction of programs and projects and be able to analyze accounting transactions and recommend appropriate adjustments to financial plans.
  • Must be able to relate changes to funding levels brought about by reductions in allotments due to cuts, variations in exchange rates, increase cost of material and labor, etc., and advise appropriate management officials of budget implications. Must possess a high level of interpersonal skills in order to be able to gain acceptance of recommendations related to budget
    management issues.
  • Must possess high level of skill in articulating (orally and in writing) complex issues and relationships between functions/programs/projects and funding options. Level II typing ability (30 wpm or more) is required.
  • Advanced Excel skills, including the use of charts, pivot tables and lookup formulas are required.

    How to Apply

    Interested and qualified candidates should apply online by 27th September, 2018

    For more information and job application details, see; USA Embassy Jobs in Kampala Uganda - Accounting Technician Vacancies

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