US Embassy Project Management Assistant - Budget Jobs in Uganda

US Embassy Project Management Assistant - Budget Jobs in Uganda


  • USAID/Uganda is seeking for qualified individuals to fill the Project Management Assistant (Budget)

    position

  • The position is in the USAID/Uganda Office of Education, Youth, and Child Development (EYCD).

  • EYCD manages multiple funding streams including Basic Education, Higher Education and President’s

  • Emergency Plan for AIDS Relief (PEPFAR) funds which support basic education, child protection, and positive youth development activities.

  • The multiple funding sources are allocated across activities and have different reporting and management requirements.

  • The primary purpose of this position is to provide support to the EYCD Office in managing its multi-year portfolio of $200 million.

  • The position will assist the EYCD Office to develop the annual program budget;

  • oversee the procurement plan and track procurement actions;

  • complete financial reporting requirements for presidential initiatives and other USAID activities;

  • and assist the office in responding to additional financial information needs as requested.

  • The position plays a major role in managing EYCD’s complex and unique portfolio.

    Statement of Duties to be performed

    Financial Management (40% of time)

  • With limited supervision, the PMA will provide programmatic and administrative leadership in structuring, updating and overseeing the entire EYCD Office financial portfolio of $200 million in multiyear funding, which is complex due to multiple funding sources with different allocation, attribution, and management requirements.

  • The PMA is responsible for monitoring funds for interventions in basic education, higher education, orphans and vulnerable children, and positive youth development.

    Responsibilities shall include

  • Working with Office Director, Deputy Director and Team Leaders and counterparts in the offices of Financial Management (OFM) Program & Policy Development (PPD) to construct EYCD program budgets by program area and element level and by congressional earmarks for planning purposes;

  • Assisting Team Leaders and other team members in providing an understanding of financial data and analysis for quarterly, semi-annual and annual reports;

  • Preparing monthly pipeline reports and spend plans and reviews with EYCD leadership to update planning figures, and presenting financials to EYCD Office and USAID/Uganda Mission leadership;

  • Receiving quarterly financial pipeline data from OFM, reviewing activities with activity managers and team leaders, providing pipeline analysis to EYCD leadership for quarterly mission pipeline and procurement plan reviews;

  • Working with the PPD and other EYCD staff to prepare the EYCD Congressional Budget Justification, annual operational plans, annual obligations by program area, documentation for obligation into development objective agreements, amendments/modifications, and on preparing the field support budget for USAID/Washington;

  • Tracking EYCD funds in all development objective agreements;

  • Negotiating joint program funding with other Mission technical offices, and tracking the funding for reporting and to assist EYCD and the other technical offices with strategic decision-making regardig sub-obligation of funds; and

  • Leading financial management capacity building within EYCD, training other support staff to manage financial aspects of program management, and Team Leaders and Contracting Officer/Agreement Officer Representatives (COR/AORs) to improve financial management of activities.

    Procurement Support (40% of Time)

  • Provide programmatic and administrative oversight to procurement actions.

    Responsibilities shall include

  • Working closely with activity managers to provide financial data for preparation of documentation on sub-obligations into specific implementing partner instruments and other mechanisms of a general and overall nature through GLAAS, Implementation Letters, and other mechanisms;

  • Participating in the clearance process of GLAAS requests and other documents by reviewing and clearing off on the documents before they go to the EYCD Office Director or Deputy Director;

  • Working with activity
    managers, unit leaders and OAA representatives to update the EYCD Procurement Plan, leading weekly procurement plan reviews with EYCD and OAA, preparing the office for monthly front office technical meetings, and quarterly portfolio reviews; and

  • Participating in program/pipeline/procurement Mission review, responding to EYCD budget-related
    procurement issues.

    Program Management (20% of Time)

  • Managing, as COR/AOR, implementing instruments and partners, providing technical support and direction.

    Responsibilities shall include

  • Fostering collaboration, participation, and agreement among implementing partners and USAID
    staff in the implementation and monitoring of EYCD activities.

  • Responsible for providing strategic advice to implementing partners to ensure adherence to USAID/Uganda’s strategy and relevant U.S. Government policies.

  • Reviewing, critiquing and approving project planning, implementation and monitoring
    documents including work plans, quarterly and annual reports, and project management plans.

  • Monitoring activity spending; reviewing and responding to quarterly accruals and pipeline
    analysis.

  • Taking a field-based approach to monitoring implementation to ensure the accuracy of their
    reporting and progress toward meeting project goals.

  • Working closely with other units within EYCD and with other offices to support joint field visits that inform integrated approaches.

  • Ensuring compliance with USAID regulations in all aspects of project implementation.
    The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

    Physical Demands

  • The work requested does not involve undue physical demands.

    Minimum Qualifications of this Post

    Offers will be initially screened for compliance with application instructions and eligibility in accordance with the minimum qualification criteria listed below.

  • have attained the required education level; and

  • meet the experience requirements, etc.

    Education

  • At least two years of full-time post-secondary study at college or university in Financial Management,

  • Business Administration, and Accounting, Social Sciences is required.

    Prior Work Experience

  • Three years of progressively responsible work in financial management, budgeting, accounting, business administration, with one year of program management, project development, social economic or related field is required.

  • Prior experience working with international donor organizations or donor-funded projects in budgeting, financial management or related work is required.

    Language Proficiency

  • Level IV (fluent) in English with excellent speaking and writing skills is required.

    Job Knowledge

  • Demonstrated knowledge of accounting and budgeting practices and procedures is required.

  • Knowledge of program management, including design, implementation, monitoring, and evaluation is required.

    Skills and Abilities

  • Strong interpersonal skills, demonstrated experience, and ability to work in teams, clear concise writing skills, ability to meet tight deadlines, and logical analysis, accuracy and clear presentation skills.

  • Proven ability to work collaboratively with a range of counterparts at all levels including those from host

  • country government, NGOs, other USAID Missions, other donors and rural resource users.

  • Computer literacy in Microsoft products, including for word processing and complex spreadsheets.

  • Demonstrated experience in the preparation and presentation of complex reports and analyses.

    How to Apply

    For more information and job application details, see; US Embassy Project Management Assistant - Budget Jobs in Uganda

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