US Embassy Jobs in Nairobi Kenya - Driver Supervisor Vacancies

US Embassy Jobs in Nairobi Kenya - Driver Supervisor Vacancies


Basic Function of Position

  • Working in the General Services Office (GSO), the Motor Pool Supervisor oversees all the employees in the Motor Pool unit.

  • The Supervisor plans, directs, and monitors the use and maintenance of motor vehicles and the training and assignment of chauffeurs to provide efficient and safe transportation to post personnel and official visitors.

    Major Duties and Responsibilities

    Fleet Management (40% of time)

  • Manages the Motor Pool with a fleet of 62 vehicles worth $ 3.1 million

  • Reviews available online operational data such as the Analytics Fleet Digest in order to compile post reporting such as the vehicle allocation methodology (VAM), vehicle-level data, or target fleet size.

  • Supervises 4 Dispatchers, and 41 Chauffeurs.

  • Oversees the management of official and mission-sponsored trips, ensuring Motor Pool has enough resources to cover all the needs, and Chauffeurs have proper travel orders in place as required.

  • Coordinates the shipping and delivery of new vehicles.

  • Prepares vehicles for disposal in accordance with the vehicle replacement program requirements.

    Procurement of Contract Services (20% of time)

  • Initiates the procurement of all necessary contracting services such as maintenance and repair services, vehicle rentals, etc.

  • Develop the scope of work for all contract services.

  • Negotiates best prices and monitors the performance of the service contractors.

  • Serves as the Contractor Officer Representative (COR), including monitoring blanket purchase agreements, for automotive related contracts such as taxi, fuel, or vehicle maintenance services.

    Training (20% of time)

  • Provides safe driver training using the Smith System to Motor Pool Chauffeurs as well as incidental drivers.

  • Maintains training records and ensures that each operator’s training status complies with the Department of State regulations.

    Reporting (20% of time)

  • Prepares annual inventory
    reports and motor vehicle surveys, and other periodic reports.

  • Tracks all trip tickets, fuel usage, maintenance tickets in the Fleet Management Information System (FMIS).

    *Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

    Qualifications and Evaluations



  • Minimum of three years of experience in vehicle fleet management, PLUS at least one year in a supervisory role is required.

    Job Knowledge

  • Knowledge of host country motor vehicle practices, traffic laws, vehicle licensing, registration and procedures.

  • Knowledge of host country streets, traffic patterns, and commonly visited locations.

  • Knowledge of vehicle maintenance and budget planning.

    Education Requirements:

  • Completion of Secondary School and two years of college or university studies is required.



  • Level III (Good Working Knowledge; Reading/speaking /writing) English is required. (This may be tested.) Level III (Good Working Knowledge; Reading/speaking /writing) Kiswahili is required.

    Skills and Abilities

  • Must have valid driver’s license.

  • Must have good organizational, leadership, negotiation, communication and writing skills.

  • Good working computer skills to use MS Office (word, excel, PowerPoint, outlook).and motor pool applications.

    How to Apply

  • For more information and job application details, see; US Embassy Jobs in Nairobi Kenya - Driver Supervisor Vacancies

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