US Embassy Jobs in Kampala - Uganda Project Management Assistant - Health Systems Strengthening Vacancies

US Embassy Jobs in Kampala - Uganda Project Management Assistant - Health Systems Strengthening Vacancies

USAID/Uganda is seeking offers from qualified Ugandans to provide personal services under contract as Project Management Assistant (Health Systems Strengthening).


General Statement of Purpose of the Contract

  • USAID/Uganda is seeking for a qualified individual to fill the Project Management Assistant (Health
  • Systems Strengthening) position located within the Office of Health and HIV (OHH)’s Health Systems
  • Strengthening (HSS) unit, to provide a wide array of support to OHH projects, including support to project design, budgeting, compliance, and performance monitoring and evaluation.
  • S/he conducts a variety of complex research, analyses and reporting, and supports internal cross-cutting efforts and external coordination; provides assistance in partner development and private sector engagement, serves as the Mission’s alternate environment officer and provides direction and oversight to
    OHH and implementing partners (IPs) on issues related to environmental compliance, in accordance with
  • USAID requirements to incorporate environmental considerations into results-based planning, achieving, assessing and learning.

    Statement of Duties to be performed.

    Project Environmental Compliance

  • Serve as the Mission’s Alternate Mission Environmental Officer (MEO) to ensure that projects and activities throughout the Office follow environmental compliance regulations and climate risk management guidelines, including health care waste management procedures and construction project environmental compliance.
  • Advise Technical Teams, Contracting/Agreement Officers’ Representatives(A/COR), Activity Managers on how best to comply with USAID Environmental procedures over the life of projects, including
    effective monitoring of partner implementation of the environmental mitigation measures.
  • Provide technical guidance and draft environmental documentation; Initial Environmental Evaluations (IEEs), Environmental Monitoring and Mitigation Plans (EMMPs), and Action Memos. Approve work plans, approaches, solutions, designs, or refinements.
  • Receive and inspect completed services or supplies upon delivery, and verify that they meet the acceptance standards, including time of delivery, specified in the contract. As necessary, provide direction the contractor in writing to take appropriate action to correct the deficiencies.
  • Serve in a cross-cutting role to promote integrated environmental awareness throughout the Mission.
  • Serve as a liaison between OHH and the Economic Growth Office (EG) on upcoming programs, budgets, activity closeout.
  • Coordinate closely with the EG MEO on effective direction and oversight of Mission environmental compliance activities and liaise with the regional MEO based in Nairobi.
  • Serve as a liaison between OHH and the Mission Engineer on preparation of Statements of Work for preconstruction, construction implementation, construction oversight, and post-construction (including monitoring and evaluation).
  • Participate in site visits to monitor compliance oversight for USAID projects throughout Uganda, including travel up to 10% of the time.
  • Provide technical and management support to Mission environmental and construction reporting requirements, including those under PEPFAR.
  • In the absence of the MEO, serve in an acting role on his/her behalf.
  • Assist MEO in organizing and conducting environmental compliance trainings, brown bags etc, at the Mission.
  • Represent USAID on health infrastructure technical working group.

    Project/Activity Management

  • Support contracting officer’s representatives/agreement officer’s representatives (COR/AORs) in the
    management, monitoring, and evaluation of program/project/activity implementation,
    and manages sector-specific information in specialized databases.
  • Serve as COR/AOR, Alternate COR/AOR, and/or Activity Manager on designated awards.
  • Track and manage IP budgets, funding, accruals and expenditures. Review and approve IP’s request for payments and ensure funding actions comply with USAID regulations.
  • Monitor IP management of and annual reporting on government-furnished property. Verify the return or disposition at contract close-out.
  • Ensure performance-monitoring systems are in place, establish and track indicators, and participate in the development of evaluation plans, assessments, and implementation.
  • Collect, monitor, and interpret performance data to strengthen project activities. Prepare status reports and provide information on progress in achieving outputs, objectives, and results for Office activities. Make
    recommendations and provide support to IP corrective actions, as needed.
  • Participate in new activity design and strategy development within the organization.
  • Prepare documents related to program planning, implementation, and management, including memoranda, letters, documents in USAID’s global award management system (GLAAS), performance reports, trip reports, and analyses.
  • Manage electronic and hard-copy filing systems for OHH based on USG and USAID record retention regulations.
  • Coordinate with the Office of Security to obtain necessary security clearances and appropriate identification for contractor designated personnel. Monitor contractors' compliance with the security specifications.
  • Prepare routine and extraordinary reports, including project/activity status reports, Division/Officespecific contributions to outside reporting requirements, the Country Operational Plan, semi-annual and annual reports, budget and program analyses, quarterly accruals reports, briefings, presentations, and
    other reporting requirements.
  • Organize field trips, conferences, and seminars, and provides support to high-level visits to the Mission CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in
    order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.

    Supervisory Relationship:

  • Immediate supervision is from the HSS Unit Leader. The immediate supervisor provides the required guidance and mentoring on technical and managerial performance


  • Bachelor’s degree in financial management, business administration, accounting, social sciences or related field is required.
  • Three to five years of progressively responsible work in financial management, budgeting, accounting, business administration, program management, environmental compliance, private sector engagement, project development, social economics or another closely related field is required.
  • Prior experience working with international donor organizations or donor-funded projects is highly desirable
  • Language Proficiency: Level IV (fluent) spoken and written English language proficiency is required.

    How to Apply

    Interested and qualified candidates should apply online by 13th November, 2019

    For more information and job application details, see; US Embassy Jobs in Kampala - Uganda Project Management Assistant - Health Systems Strengthening Vacancies

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