US Embassy Jobs in Kampala - Uganda Mail Room and File Supervisor Vacancies

US Embassy Jobs in Kampala - Uganda Mail Room and File Supervisor Vacancies


Duties:

  • The incumbent serves as the Mailroom Supervisor of the U.S. Embassy Kampala full-service Diplomatic Post Office (DPO) and unclassified pouch serving multiple agencies.

  • His/her duties include management of DPO operations and accountability of all material sent through unclassified pouch.

  • The incumbent ensures adherence to compliance with all Department of State (DOS), US Postal Service (USPS), and Uganda customs policies and regulations.

  • S/he supervises the mailroom to ensure accurate and timely delivery of services to all.

  • S/he provides guidance to all offices authorized to use DPO and pouch services.

  • S/he tracks and is accountable for all funds issued to the mailroom, is the Contracting Officer Representative (COR) for shipping contracts and makes sure all Blanket Purchase Agreement (BPA) contracts are up to date.

  • The incumbent manages the reproduction and print shop and oversees the maintenance of all mission copy machines.

  • S/he supervises and rates three full-time mailroom staff. The incumbent is supervised by the Information Management Specialist (IMS).

    Qualifications and Evaluations

    Education:

  • Completion of secondary school (both ‘O’ and ‘A’ levels) is required.

    Requirements:

    Experience:

  • Two years of mail handling, logistics, supply, or warehouse is required.

    Job Knowledge:

  • Knowledge of mail handling and office duplicating instructions, organization, functions, personnel and practices of the Mission is required.

  • Ability to interpret and adhere to the FAM and Diplomatic Mail policies and procedures.

  • Knowledge of processing inbound and outbound shipments utilizing the Integrated Logistical Management System (ILMS) software is required.

    Evaluations: (This may be tested)

    Language:

  • Level III (Good Working Knowledge) Speaking/Reading/Writing in English is required.

  • Level II spoken ability (limited knowledge)
    in any of the following local languages; Luganda, Swahili, Lusoga, Lugisu, Ateso, Japadhola, Runyakitara, Alur, Langi or Acholi is required.

    Skills and Abilities:

  • Basic computer skills to include Microsoft Office. Level 1 typing – 20 w.p.m. is required.

  • Ability to lift and carry up to 50 lbs is required.

  • Good organizational, communication and writing skills is required.

  • Ability to work well under pressure and attention to detail is required. Multitasking in all areas of mailroom environment is required.

  • Experience working with vendors and staff to run an effective mail room is required.

  • Experience in running various office machines (Copier, paper cutter, folding machine, postage meter, and collator) is required.

  • Ability to learn new concepts quickly and be self-motivated is required.

    Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

    Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

    How to Apply

  • For more information and job application details, see; US Embassy Jobs in Kampala - Uganda Mail Room and File Supervisor Vacancies



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