URC Director of Finance and Administration - Proposal Jobs in Ethiopia

URC Director of Finance and Administration - Proposal Jobs in Ethiopia


University Research Co., LLC (URC)

  • URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

  • Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

  • URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).

    Activity Overview:

  • The anticipated USAID Empowering Communities – Community Engagement project will reduce mortality and morbidity by strengthening the knowledge, skills, ability, and confidence of individuals, households, and communities to make informed decisions and take action to manage their own health and nutrition; nurturing platforms for communities to effectively identify problems and solutions that impact their health; and improving accountability and how the health system engages with citizens and to offer quality health services.

  • Empowering Communities – Community Engagement will be under the Empowered Communities for Better Health Project whose ultimate goal is to contribute to the reduction of maternal and child deaths and the burden of infectious disease.

    Roles and Responsibilities:

  • URC is currently seeking a qualified Director of Finance and Administration to oversee the overall financial management, administration, and operations with an emphasis on local organization financial systems strengthening. Specific responsibilities include, but are not limited to, the following:

    Leadership and Management

  • Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the project;

  • Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development;

  • Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (work plan budgets, operating budgets and overall project budget);

  • Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination;

  • Provide guidance to and overall supervision of the project finance, grants, human resources, administration, operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) and sub-award teams;

  • Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR & administrative procedures;

  • Monitor the security situation and oversee implementation of security measures, including appropriate reporting;

  • Travel to field offices to provide technical assistance and oversight;

  • Ensure timely dissemination of and training on new initiatives/guidelines and policies and monitoring of implementation;

  • Ensure that project offices are effectively managed and that project staff have access to adequate transport, procurement, ICT, administrative and safety & security management support.

    Financial

  • Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports, E-draws etc.;

  • Review the finance policies and procedures to ensure efficiency and effectiveness;

  • Direct the timely and accurate preparation and approval of all donor
    financial reports in respect to accounting, legal and contractual requirements;

  • Establish and maintain professional banking relations; plan and monitor cash needs ensuring cash flow requirements of the project are met for smooth implementation of project activities;

  • Provide the project management team with monthly financial reports including overall project budget status (budget tracker), work plan budgets’ status and ensuring potential issues are identified and addressed;

  • Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates;

  • Perform final financial reviews of budgets prior to approval and submission;

  • Perform internal audits and reviews, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices;

  • Work with project management to develop and implement strong systems of internal controls and ensure general management of risk and control environment.

    Sub-award Management Oversight

  • Ensure adequate sub-award development processes, monitoring and management systems to ensure effective and timely issuance, reporting and oversight of all sub-awards;

  • Monitor the effective oversight and support to recipients of sub-awards by the project to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations;

  • Monitor the timely submission of accurate financial and activity reporting by sub-award recipients;

  • Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations.

    Operations Systems Quality Oversight

  • Assess and monitor compliance with company and donor operational policies and procedures through field visits and report reviews;

  • Review performance of operations functions to identify strengths and weaknesses; support project management team and implementing partners to replicate the former and address the latter;

  • Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted;

  • Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.

    Required Experience & Qualifications

  • MBA or Master’s degree in management or finance;

  • At least 10 years of relevant technical experience managing regulatory, contractual, legal and financial compliance requirements associated with USG funding including in-depth knowledge of USAID financial management rules and regulations experience;

  • Diverse background in operations, with strong understanding of finance, administration, supply chain, human resources, information communication technology (ICT), and project management processes;

  • Significant experience in financial monitoring, budget systems, and internal controls;

  • Experience managing and monitoring sub-awards, including international and local partners;

  • Excellent oral and written communication skills;

  • Fluency in French & English required;

  • Demonstrated strong analytical, interpersonal and multi-tasking skills;

  • Excellent leadership skills and demonstrated ability to manage and work effectively in team situations;

  • Proven ability to prepare budgets, contract /sub-contracts and donor financial reports;

  • Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues;

  • Ability to travel regularly to program locations;

  • Excellent computer skills particularly Microsoft Office applications, accounting software such as QuickBooks and internet skills;

  • Experience in DRC and/or the West Africa/Central Africa region is desirable.

    How to Apply

  • For more information and job application details, see; URC Director of Finance and Administration - Proposal Jobs in Ethiopia


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