UNOPS Senior Project Manager Jobs in Kenya

UNOPS Senior Project Manager Jobs in Kenya


  • Under the direct supervision of the Head of Programme (HoP), the Senior Project Manager (EU Partnership Programme) is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners, and beneficiaries.

  • He/she is expected to meet and exceed the organization's performance and delivery goals.

  • The Senior Project Manager (EU Partnership Programme) is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client.

  • The Senior Project Manager is responsible for all aspects of the project life cycle.

  • S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:

    Stakeholder Management:

  • Establish a solid working relationship with the project board (Executive, Senior Users, and Senior Suppliers), client and key stakeholders

  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

  • Manage the information flows between the Project Board/OC Director and the project(s)

    Delivery and Performance:

  • Develop and maintain project plans

  • Implement approved project plans (including the establishment of milestones) within tolerances set by the project board

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the project life cycle.

  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

  • Liaise with any external suppliers or account managers

  • Authorize Work Packages

  • Advise the Project Board and OC Manager of any deviations from the plan

  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved

  • Manage and review product quality and ensure products are accepted

  • Monitor and evaluate the performance of service providers

  • Identify and report potential business opportunities for UNOPS to supervisor

  • Identify and report threats to UNOPS internal business case to the supervisor

    Procedures:

  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

  • Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

  • Prepare the following reports:

  • Highlight Reports

  • End-Stage Reports

  • Monthly Reports

  • Operational Closure Checklist

  • End Project Report

  • Handover Report

  • Maintain the following: i. Electronic Blue File; ii. Procurement, HR, and Finance files as required by those practices as per OD12.

  • Ensure that all expenditure complies with UNOPS Financial Rules and Regulations (FRR).

  • Manage budgets, cash flow, and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

  • Understand the unique structures of the UN and budget appropriately for personnel

  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

    Knowledge Management:

  • Participate in the relevant Communities of Practice

  • Actively interact with other PMs and the PM community to share case studies, lessons learned, and best practices on the Knowledge System.

  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

  • Complete lessons learned as per reporting format

  • Incorporate lessons learned from others as per planning format

    Personnel Management:

  • Lead and motivate the project team

  • Ensure that behavioural expectations of team members are established

  • Ensure that performance reviews are conducted

  • Identify outstanding staff and bring them to the attention
    of the Head of Programme

  • Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

  • Select, recruit and train team as required by project plans

  • Perform the Team Manager role, unless appointed to another person(s)

  • Perform Project Support role, unless appointed to another person or corporate/programme function

  • Ensure safety and security for all personnel and comply with UNDSS standards

    Core Values and Principles:

  • Understand and respect UNOPS sustainability principles

  • Look for ways to embed UNOPS sustainability principles in day to day project management

  • Seek opportunities to champion gender equality at the workplace

  • Champion and communicate the project’s sustainability aspects with key stakeholders

  • Understand and Respect National ownership and capacity

  • Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

  • Seek opportunities to recruit qualified local staff

  • Look for ways to build the capacity of local counterparts

  • Partnerships and Coordination Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system

  • Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)

  • Accountability for results and the use of resources

  • The project management processes are designed to deliver maximum accountability, transparency, and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor

    Excellence

  • Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

    General:

  • Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk, and benefits. The Senior Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case. Contribute to the overall business targets and needs.

    Qualifications and Experience

    Education

  • Master’s Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline is required.

  • Bachelor’s Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant disciplines with a combination of two (2) additional years of relevant professional experience in may be accepted in lieu of the advanced university degree

  • A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.

    Certifications

  • PRINCE2® Foundation is an asset

  • PRINCE2® Practitioner an asset, but required completion within the first 6 months of onboarding

  • Certified Senior Project Manager - International Project Manager Association (IPMA Level B) or Project Management Professional (PMP - PMI) an asset.

    Work Experience

  • A minimum of seven (7) years of experience in either Projects Management or Programme management planning and operations in a large international and/or corporate organization is required.

  • Experience working in a conflict or post-conflict environment is an asset

  • Experience in capacity building is an added advantage

  • Experience working in a national/Government ministry is highly desirable.

  • Experience in delivery of multilateral projects is an asset

  • Some experience in UN system organizations preferably in a developing country is desirable

  • Previous work experience in a hardship duty station is highly desirable.

  • Experience in managing multi-donor relations and stakeholder engagement is an asset

  • Experience in the disaster, risk and resilience sector is an asset

  • Experience in the governance sector is desirable.

    Language Requirements.

  • Fluency in written and spoken English Language is required.

    How to Apply

  • For more information and job application details, see; UNOPS Senior Project Manager Jobs in Kenya


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