UNOPS Human Resources Senior Assistant Jobs in Zambia

UNOPS Human Resources Senior Assistant Jobs in Zambia


Background Information - Job-specific

  • The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.

  • UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.

  • Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

    Support to policy development and implementation

  • Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and opportunities and sharing local HR best practices.

  • Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy.
    Advisory Services

  • Provide advice and guidance to personnel on administrative procedures, processes and practices for delivery of HR services.

  • Act as liaison between unit and internal and external clients and provides proactive customer service to expedite completion of projects, and provide information.

  • As an interlocutor of HR, ensure that new hires' first impressions are positive and that they have all in-processing information completed.

  • Advise hiring management and guide personnel on routine elements of UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans.

    Talent Acquisition and Administration

  • Support the completion of recruitment processes including offers and rejections, and updating recruitment on-line information system in line with UNOPS policy.

  • Undertakes reference checking, elements of longlisting, and organization of testing and interviews; fee calculation, minutes of general-service recruitments,

  • Finalizes selection and other process approvals.

  • Inform and advise UNOPS personnel, consultants, partners and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.

  • Research precedents and present recommendations to supervisor, taking into account institutionalized exceptions.

  • Undertake research on a range of HR related issues and assist in the preparation of notes/reports.

  • Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines.

  • Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc. in electronic information systems.

  • Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.

  • Set up and maintain reference files/records.

  • Follow up or process payroll verification.

  • Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.

  • Manage record maintenance; including personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business unit/s.

    Knowledge building and knowledge sharing

  • Provide support to the organization, facilitation and/or
    delivery of training and learning initiatives for personnel on HR-related topics.

  • Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.

  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively

    Education

  • Completion of Secondary education is required.

  • First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable.

  • Knowledge of UN policies, procedures and practices highly desirable

    Experience

  • Minimum of five years of relevant experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist service is required.

  • Some experience in UN system organizations is desirable.

  • Minimum of one year experience in handling of web-based management systems is required.

  • Knowledge of Google Suite is an added advantage.

  • Experience in use of HR information systems, Enterprise systems including OneUNOPS is
    desirable.

    Languages

  • Fluency in oral and written English is required

  • Knowledge of another official UNOPS language is an asset.

    Competencies

  • Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms.

  • Maintains high standards of trustworthiness. Role model for diversity and inclusion.

  • Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

    How to Apply

  • For more information and job application details, see; UNOPS Human Resources Senior Assistant Jobs in Zambia


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    Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

    Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

    Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

    Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

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