Univ. Maryland Finance and Administration Manager Jobs in Kenya

Univ. Maryland Finance and Administration Manager Jobs in Kenya


Background

  • The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-governmental organization that partners with the University of Maryland, Baltimore, whose mission is to improve the human condition globally.

  • CIHEB-Kenya, with funding from Presidential Emergency Plan For AIDS Relief (PEPFAR) through the Center for Disease Control and Prevention (CDC) and National Institute of Health, collaborates with the Ministry of Health in Kenya, Kenya Medical Research Institutes (KEMRI) and Nairobi, Kisii and Migori county governments to strengthen health systems including, laboratory systems, commodity management, health information systems and human resources for the provision of quality HIV and TB services.

  • The organization is seeking to recruit suitable candidates for the following positions:

    Finance and Administration Manager**

    Objective of the Position

  • To ensure seamless management of the Finance and Administration functions of CIHEB-Kenya through providing oversight of project expenditures in close collaboration with the Chief Executive Officer and Program Directors.

  • The position is responsible for tracking payments, overseeing payroll expenses, managing monthly imprest, preparing cost analysis reports and other financial reports and for overseeing the day to day administrative and operational aspects of the institution in compliance with Government of Kenya, CIHEB-Kenya and donor policies and regulations.

    Result Areas/Performance Objectives and Detailed Tasks

    Finance Function: To ensure accuracy and completeness of the financial records through providing oversight and management for the financial and reporting functions. This includes:

  • Maintenance of a sound financial and project management system including use of QuickBooks: checks, deposits, transfers, petty cash, bank reconciliations, advances reconciliation and reallocations to ensure up to date cash book at all times;

  • Processing of payments and receipts;

  • Preparation of accurate monthly reports and timely submission

  • Preparation of monthly wire projections/cash forecasts

  • Timely and accurate payroll preparation and payments of salaries and statutory deductions;

  • Maintenance of a system for the use of the office imprest and undertake monthly cash verification procedures to ensure proper use of the imprest with minimal queries;

  • Act as co-signatory to all payments, adjustments and transfer vouchers;

  • Ensure disclosure of all VAT payments in the books for exemption purposes;

  • Maintenance of a proper system of advances to employees, according
    to CIHEB-KENYA policies, ensuring effective and optimum utilization of resources within the program

  • Preparation of audit support schedules and accounts and compilation of the audit file.

  • Facilitation of internal / external audits

    Administration Function

    System Management:

  • Ensure consistent adherence to CIHEB-Kenya policies and procedures as well as Government of Kenya regulations in its operations

  • Ensure prompt filing of returns to the NGO Board

  • Supervision of staff as designated by the Chief Executive Officer including the Administration, Logistics and Finance Teams

  • Coordination of staff development thought training and other relevant approaches

    Asset Management;

  • Ensure that CIHEB-KENYA assets are managed and used according to donor and CIHEB-KENYA regulations **

  • Review of all documentation related to the procurement of CIHEB-Kenya assets and commodities for accuracy and ensure compliance to Donor & CIHEB-KENYA regulations

  • Ensure appropriate insurance coverage

  • In Liaison with the Accounts Assistant; ensure that an up-to-date inventory register of all equipment and materials is maintained and prepare periodic reports for Donors.

    Minimum Required Qualifications

  • Degree in Business, Accounting, Finance or related field.

  • CPA(K) Qualification is a must

    Experience

  • At least eight five of experience in financial management for large complex projects

  • At least 5 years of experience working with USAID /CDC contract mechanisms

  • Professional level of oral and written fluency in English language.

    How to Apply

  • Kindly send your application that includes a cover letter and an updated CV attached as one document including names of three professional referees to

  • MGIC_Recruitment@mgic.umaryland.edu on or before 15 May, 2020.

  • Applicants are advised to include the position title “Finance and Admin Manager” as the subject.

  • Only short listed candidates will be contacted.

  • CIHEB - Kenya is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices.**


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