United Nations Project Procurement and Administrative Assistant - Nigeria Jobs

United Nations Project Procurement and Administrative Assistant - Nigeria Jobs

The United Nations Office for the Coordination of Humanitarian Affairs (UN OCHA) has established a field office in Nigeria to facilitate coordination of humanitarian activities in Nigeria.

Information management is a core component of a comprehensive support strategy for the humanitarian community. In order to meet the increased requirements for coordination support, humanitarian advocacy and information the National Information Management Officer will support the Information Management Unit (IMU) to analyse relevant data (tabular, statistical, spatial etc.) to support an efficient and effective humanitarian response.


  • Provide administrative and clerical support to the process of preparation and drafting of project work plans, budgets, project revisions, progress reports and summaries.
  • Undertake all necessary tasks in support of procurement actions for the project.
  • Assist the Project Procurement and Operations Officer in activities leading to procurement, maintenance, monitoring and disposal of items.
  • Establish a project reference / archive system and maintain all project related files.
  • Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
  • Assist in the development of contacts with Government institutions and authorities, other United Nations organizations, NGOs, civil society organizations, resource persons and the media regarding the project.
  • Collect, access and analyse information related to the project in view of providing background and/or complementary information for the project; regular inputs into relevant information networks, including creation and maintenance of project / country office expert rosters (databases), and additional information as requested.
  • Assist in the organization of seminars, workshops and training activities of the project.
  • Assists in the preparation of terms of reference, appointments, programmes and logistics for visiting experts, missions, delegations, and donor representatives through liaison with beneficiary counterparts, oversees UN staff and government authorities.
  • Liaise with UNDP and other relevant organizations in the implementation of the project.
  • Provide support and assist staff members and their dependents by processing requests for visas, identity cards, driving licenses and other necessary personnel-related documents in accordance with the requirements of the United Nations and the Government of Nigeria.
  • Make travel and hotel reservations, prepares travel orders and assembles information pertinent to
    the purpose of travel.
  • Advise and makes arrangements for shipment and receipt of office and project supplies and equipment and household effects of project staff, including customs clearance.
  • Use all UNODC relevant databases and applications for project management (ProFi, IMIS, LN) as needed for reporting and monitoring of project activities.
  • Perform other duties (such as general correspondence, attendance at meetings, minutes of meetings, reports, follow-up, etc.) as required.


  • Senior Secondary Education Certificate; a recognized professional certificate in Personnel Administration, Account/Finance or related fields may be considered.
  • A candidate holding a Bachelor's first degree with 3 years of experience may also considered.
  • At least 6 years high school or 3 years ( with a Bachelor's degree) of progressively responsible experience in administrative assistance, procurement, or project implementation and management preferably in a civil service, NGO or international organisation environment.
  • Experience in UN financing reporting systems and reporting systems and processes (including ATLAS, and UMOJA) is a strong asset.
  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in English (both oral and written) is required; knowledge of other UN official languages is an asset.

    How to Apply

    Interested and qualified candidates should apply online by 17th December, 2018.

    For more information and job application details, see; United Nations Project Procurement and Administrative Assistant - Nigeria Jobs

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