United Nations Associate Conference Services Officer Jobs in Kenya

United Nations Associate Conference Services Officer Jobs in Kenya


Org. Setting and Reporting

  • The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). This post is located in the Planning and Coordination Section, Division of Conference Services.

  • Under the supervision of the Chief, Planning and Coordination Section and within delegated authority, the incumbent will be responsible for the following duties:

    Responsibilities

    • Evaluates incoming meeting requests requirements, provides advice to meeting requestors as applicable.

    • Ensures that requirements of the meetings in terms of services and facilities are met as requested by the servicing and technical departments are met.

    • Submits requirements for preparation of cost estimates and submits cost estimates to meeting requestors. Monitors variations of requirements and related cost estimates versions and approve meeting requests.

    • Informs interested services of requirements and their variations at the time of delivery.

    • Negotiates and resolves problems arising in scheduling and servicing of meetings.

    • Schedules additional and urgent meetings and ensures servicing these meetings by evaluating their needs and availability of additional resources required.

    • Performs other related duties as required.

    Competencies

  • Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks
    and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

  • Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

    Education

  • A first-level degree (Bachelor’s or equivalent) in business administration, management or related fields is required. Candidates for this position must have passed the United Nations Young Professional Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

    Work Experience

  • A minimum of two (2) years of progressively responsible experience in administration, conference management or related field. (No experience is required for candidates who have passed the United Nations National Competitive Recruitment Examination.)

  • Experience in interacting with Government Officials is desirable.

    Languages

  • English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

  • NOTE: 'Fluency' equals a rating of 'fluent' in all four areas (speak, read, write and understand) and 'Knowledge of' equals a rating of 'confident' in two of the four areas.

    How to Apply

  • For more information and job application details, see; United Nations Associate Conference Services Officer Jobs in Kenya


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