United Nations Administrative Officer Jobs in Kenya

United Nations Administrative Officer Jobs in Kenya


Org. Setting and Reporting

  • The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

  • UNEP's Policy and Programme Division performs strategic planning, coordination and monitoring of UNEP's programmes as well as coordinates UNEP's engagement with the wider UN system and global processes. This post of Administrative Officer is located in the Director’s Office and will report to the Deputy Director under the overall supervision of the Director.

  • Within delegated authority, the Administrative Officer will be responsible for the following duties:

    Responsibilities

    Human Resource Management:

    • Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.

    • Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

    Budget and Finance:

    • Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.

    • Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.

    • Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.

    • Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.

    • Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.

    • Provides guidance and leadership to more junior staff.

    General Administration:

    • Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts /payment to vendors and individual contractors for services.

    • Reviews adequacy of departmental space requirements.

    • Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.

    • Performs other related work as required.

    Competencies

  • Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by
    professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

  • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

  • Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree in combination with two (2) years of qualifying work experience may be accepted in lieu of the advanced university degree.

    Work Experience

  • A minimum of five years of progressively responsible experience in administration, finance, accounting, Human Resources management or related field is required.

  • Experience in organizational programme planning, budgeting, monitoring and reporting is desirable.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Knowledge of other UN official languages is an added advantage.

  • Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.

    How to Apply

  • For more information and job application details, see; United Nations Administrative Officer Jobs in Kenya


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