UNHCR Procurement Officer Jobs in South Africa

UNHCR Procurement Officer Jobs in South Africa


Operational Context:

  • The Regional Bureau for Southern Africa covers 16 countries through 8 offices including the South Africa Multi-Country Office. The Procurement Officer is a critical staff in the Supply unit at the Regional Bureau. S/he is expected to possess excellent knowledge of procurement principles and processes, and be highly motivated and flexible in terms of going on mission at short notice to support country operations.

    Duties:

  • Lead the day-to-day procurement process to ensure timely, cost-effective and adequate delivery of goods and services to support operational needs, factoring in sustainably, economic, environmental and/or climate considerations.

  • Ensure high quality standards for goods and services procured by UNHCR by developing and maintaining specific internal control and self-evaluation criteria/procedures.

  • Contribute to the development of procurement and supply chain strategies for important commodities and services and ensure adequate capacity to respond to emergencies.

  • Evaluate purchase requisitions, prepare and dispatch quotation requests and/or tenders, guide and support the evaluation of offers and bid-tabulations.

  • Prepare the tendering documents (Request for Proposals, terms of references) ensuring that the bidding process is in line with the established UN/UNHCR Financial Rules and Procedures and procurement regulations and guidelines.

  • Analyse bids, prepare/review financial evaluation and coordinate the entire evaluation process.

  • Prepare relevant documents for submissions to the Committee on Contracts.

  • Approve purchase orders according to delegated authority.

  • Conduct periodic contract performance reviews in conjunction with requesting units and provide feedback to requestors and vendors.

  • Advise operations and colleagues on partner procurement multifunctional team role and Partner Procurement Qualification processes and requirements.

  • Liaise, as appropriate, with the HQ/SMS and requesting units in the field, providing procurement advice on relevant policies and procedures and clarifying terms of reference /specifications.

  • Disseminate and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.

  • Contribute to effective information flow in the supply chain to achieve operational objectives in a timely and cost-effective manner.

  • Contribute to the identification of partners for supply chain projects based on objectives, priorities, strengths, and resources of the Partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.

  • In coordination with Senior Supply focal points, contribute to the development and provision of procurement training.

  • Manage staff performance and coordinate procurement activities ensuring broad understanding and adherence to the relevant and prevailing procurement rules and procedures.

    Regional Bureaux

  • Advise Country Operations in implementing procurement strategies based on requirements, risks and emergency context.

  • Provide advice, capacity-building, coaching and guidance on policy and operational issues to ensure compliance with UNHCR procurement rules and regulations.

  • Mainstream UN procurement principles, as well as UNHCR internal policies throughout the region.

  • Advise on the analysis of country financial reports and work with the senior staff to address areas relating to procurement aspects of operations.

  • Capture, analyse and report on procurement data from the different Country Operations of the Bureau.

  • Track global Procurement KPIs for the region and assist in preparation of regional ones, as required.

    Country Operations

  • Provide support to Country Operations on how to create/maintain a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses.

  • Coordinate procurement activities of UNHCR Partners and/or contractors within the AoR, ensure that they understand and adhere to relevant UNHCR rules and procedures.

  • Lead the partner procurement assessment and coordinate within the MFT on the delegation of procurement process.

  • Monitor, coach, guide and advise the staff within the given area of responsibility.

  • Adapt standard
    supply chain structures to the local environment that are consistent with the operational needs.

  • Ensure timely green light processing and customs clearance of consignments.

  • Act as ex-officio in the LCC Review and clear procurement cases for the relevant procurement authority.

  • Perform other related duties as required.

    Minimum Qualifications:

    Education & Professional Work Experience

  • Years of Experience / Degree Level

  • 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

    Field(s) of Education:

  • Procurement, Supply, Logistics, Business Administration, Engineering, or other relevant field.

  • (Field(s) of Education marked with an asterisk* are essential)

    Certificates and/or Licenses

  • Certificate from Chartered Institute of Purchasing & Supplies, e.g. CFIPS, CMIPS, MCIPS

  • Supply Chain Learning Programme

  • Fritz Institute Certificate in Humanitarian Logistics (CHL)

  • (Certificates and Licenses marked with an asterisk* are essential)

    Relevant Job Experience

    Essential

  • Solid functional knowledge for effective and efficient procurement of goods and services is of paramount importance. Good working knowledge and experience in handling contract issues in the context of public procurement.

  • Knowledge of best practices of procurement and subject matter expertise in public procurement. Proven problem solving and statistical/ data analysis capacity.

  • Experience in contract negotiations; ability to provide technical guidance to subordinate staff; ability to plan and organise work assignments, often with tight deadlines. Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner.

  • Proven ability to manage a team. A combination of excellent technical and soft management skills including an extensive experience in negotiations is a further requirement.

  • Good understanding on applying International Commercial Terms (INCOTERMS), experience in international transport arrangements by air, sea and land including basic understanding on customs clearance formalities, cargo specific requirements (i.e. dangerous goods, temperature-controlled goods, etc) and basic packaging / palletization requirements.

    Desirable

  • Experience and working knowledge of Enterprise Resource Planning systems for supply chain management. Strong interpersonal and negotiation skills to work with persons of different cultural and educational backgrounds.

  • Technical knowledge of types of services, supplies and goods purchased by UNHCR for Headquarters, Regional and Field Offices and knowledge of UN and UNHCR Financial Regulations and Rules relating to procurement and UNHCR Chapter 8 would be a plus.

  • Relevant training, such as Chartered Institute of Procurement and Supply, or other public procurement trainings.

    Functional Skills

  • UN-UN/UNHCR Administrative Rules, Regulations and Procedures

  • UN-UN/UNHCR Procurement Rules and Procedures

  • SC-Supply Chain planning and strategy development

  • SC-Supply Planning

  • SC-Customs clearance

  • SC-Logistics

  • SC-Warehouse Management

  • (Functional Skills marked with an asterisk* are essential)

    Language Requirements:

  • Working knowledge of English is essential and French is desirable. Other UN working language is an advantage.

    Competency requirements:

    Core Competencies:

  • Accountability.

  • Communication.

  • Organizational Awareness.

  • Teamwork & Collaboration.

  • Commitment to Continuous Learning.

  • Client & Result Orientation.

    Managerial Competencies:

  • Managing Performance.

  • Managing Resources.

  • Judgement and Decision Making.

  • Empowering and Building Trust.

    Cross-Functional Competencies:

  • Analytical Thinking.

  • Planning and Organizing.

  • Stakeholder Management.

    How to Apply

  • For more information and job application details, see; UNHCR Procurement Officer Jobs in South Africa


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