UNHCR - Assc Asset Management Officer Jobs in Kenya

UNHCR - Assc Asset Management Officer Jobs in Kenya


Organizational Setting and Work Relationships

  • The Associate Asset Management Officer supports all activities pertaining to the asset management function including planning, sourcing, transport, shipping, customs and clearance within the Area of Responsibility (AoR).

  • The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office.

  • The incumbent is normally supervised by the (Senior) Supply Officer or other senior staff with supply oversight function who defines the objectives and provides general guidance.

  • S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent might supervise national staff and/or AWF at lower grades.

  • In line with UNHCR¿s Fleet Management, the incumbent will play a role in coordinating and supporting disposals in accordance with the prevailing rules and regulations and SOPs.

  • Such actions require specific skills and expertise in asset management (AM) including vehicle disposals and a variety of auction mechanisms (on-line, local and/or regional).

  • The incumbent will liaise with Global Asset and Fleet Management (AFMS), if and as required and if applicable.

  • All UNHCR staff members are accountable to perform their duties as reflected in their job description.

    Duties And Qualifications

    Associate Asset Management Officer

  • Organizational Setting and Work Relationships

  • The Associate Asset Management Officer supports all activities pertaining to the asset management function including planning, sourcing, transport, shipping, customs and clearance within the Area of Responsibility (AoR).

  • The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office.

  • The incumbent is normally supervised by the (Senior) Supply Officer or other senior staff with supply oversight function who defines the objectives and provides general guidance.

  • S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent might supervise national staff and/or AWF at lower grades.

  • In line with UNHCR¿s Fleet Management, the incumbent will play a role in coordinating and supporting disposals in accordance with the prevailing rules and regulations and SOPs.

  • Such actions require specific skills and expertise in asset management (AM) including vehicle disposals and a variety of auction mechanisms (on-line, local and/or regional).

  • The incumbent will liaise with Global Asset and Fleet Management (AFMS), if and as required and if applicable.

    Duties

  • Support Country Operations in implementing asset management processes based on existing administrative instructions as well as rules and procedures relating to AM within UNHCR.

  • Analyse asset management performance of offices and make suggestions on how to minimize/mitigate potential risks related to AM

  • Disseminate, promote commitment to UNHCR's global policies, standards and guidance on PPE and asset disposal management for countries of responsibility.

  • Assist in the physical verification of PPEs for regions/countries of responsibility, as required.

  • Assist country operations achieving full compliance with rules & regulations in asset related policies, practices and procedures to be adequately implemented and in timely fashion

  • Develop relevant contacts and build constructive relations with UN agencies, UNHCR Partners, government authorities and other partners as applicable for the regions/countries.

  • In close collaboration with the region/country develop disposal plans and ensure their timely implementation in line with existing AM rules and procedures.

  • Maintain positive cooperation with other humanitarian organizations in issues pertaining to asset management

  • Conduct any other asset/fleet related activities as instructed by the supervisor.

  • Perform other related duties as required.

    Minimum Qualifications

  • Education & Professional Work Experience
    Years of Experience / Degree Level
    For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

    Field(s) of Education

  • Supply Chain Management Business
  • Administration; or other relevant field.
    (Field(s) of Education marked with an asterisk* are essential)

    Certificates and/or Licenses

  • HCR Supply Chain Learning Prog;
    (Certificates and Licenses marked with an asterisk* are essential)

    Relevant Job Experience

    Essential

  • Proficient knowledge of logistics/supply systems with
    proven experience at previous work positions, preferably within the UN.

  • Good working knowledge and experience in handling contract issues in the context of UN policies and standards.

  • Excellent knowledge and practice in assets and/or vehicle fleet management in private and/or UN organizations.

  • Good knowledge of UNHCR UN financial and asset related rules, regulations and processes;

  • ability to provide technical guidance to subordinate staff; ability to plan and organise work assignments, often under close deadlines.

  • Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner.

  • Database management skills (MS Excel) and experience and working knowledge of ERP systems.

    Desirable

  • Ability to work in harsh, difficult environments with little or no logistical support.

  • Strong interpersonal and negotiation skills to deal with persons of different cultural and educational backgrounds.

  • Working knowledge of MSRP Supply Chain Module would be an advantage.

  • Technical knowledge of types of services, supplies and fleet management by UNHCR for Headquarters, Regional and Field Offices would be an advantage.

  • Relevant training, such as Supply Chain Management (CP-SCM), or other public asset management trainings.

  • Knowledge of UN and UNHCR Financial Regulations and Rules relating to asset management and UNHCR Chapter 8. Proven ability to manage a team.

    Functional Skills

  • UN-UN/UNHCR Administrative Rules, Regulations and Procedures

  • IT-Computer Literacy

  • SC-PeopleSoft Supply Chain Management

  • SC-Supply Planning

  • SC-Asset Management

  • SC-Fleet Management

  • SC-Asset Disposal

  • SC-Applying UN Financial Rules and Regulations

  • SC-HCR Global Fleet Management Vehicle Insurance scheme

  • SC-Logistics

  • CO-Cross-cultural communication

  • DM-Database Management

  • SO-Negotiation skills

    Language Requirements

  • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

  • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

  • For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

  • This is a Standard Job Description for all UNHCR jobs with this job title and grade level.

  • The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position.

  • Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

    Position Competencies

  • C001L2 - Accountability Level 2

  • C002L2 - Teamwork & Collaboration Level 2

  • C003L2 - Communication Level 2

  • C004L2 - Commitment to Continuous Learning Level 2

  • C005L2 - Client & Result Orientation Level 2

  • C006L2 - Organizational Awareness Level 2

  • M001L2 - Empowering and Building Trust Level 2

  • M002L2 - Managing Performance Level 2

  • M003L2 - Judgement and Decision Making Level 2

  • X004L2 - Negotiation and Conflict Resolution Level 2

  • X005L2 - Planning and Organizing Level 2

  • X008L2 - Stakeholder Management Level 2

    Additional Information

  • The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions.

  • UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

  • Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

    Additional Information

  • Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

    How to Apply

    For more information and job application details, see; UNHCR - Assc Asset Management Officer Jobs in Kenya

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