UN-HABITAT Finance and Budget Assistant Jobs in Kenya

UN-HABITAT Finance and Budget Assistant Jobs in Kenya


Org. Setting and Reporting

  • The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements.

  • It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

  • This position is located in the Management Advisory and Compliance Service of UN-Habitat at the Nairobi duty station.

  • Under the general guidance of the Programme Management Officer; the incumbent contributes to effective budget formulation/preparation, implementation, monitoring and safeguarding of the financial resources of the Organization by providing specialized assistance to more senior staff in the assigned areas of responsibility.

  • The Finance & Budget Assistant reports to the Programme Management Officer in the Management Advisory and Compliance Service of UN-Habitat and provides grant financial management services to offices/units.

    Responsibilities

    Within delegated authority, the Finance & Budget Assistant will be responsible for the following duties:

    Budget

    • Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.

    • Supports the Programme Management Officer in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Programme Management Officer.

    • Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.

    • Researches/compiles data and other information required by the Programme Management Officer in the review and analysis of relevant proposals.

    • Consolidates data and provides support to Programme Management Officer with respect to budget reviews of relevant intergovernmental and expert bodies.

    • Assists the Programme Management Officer in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets or donor agreements and actual expenditures.

    • Prepares pre-encumbrances and obligations in UMOJA and review them to ensure that funds are available and the correct account has been used and funds are sufficient to cover the costs.

    • Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from UMOJA/IMIS and monitoring reporting requirements by donors.

    • Assists the Programme Management Officer in the issuance of allotments and related staffing table authorizations.

    • Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued and cash availability in the Grant and compliance with the donors agreements

    • Review outstanding commitments including the advances and expenditures reporting by implementing partners and ensure payments / liquidation, service entry sheet are raised in time and close unused balances on timely manner.

    • Support Programme Management Officers in year-end closing data cleansing and Grant final closing activities.

    Claims

    • Verifies and prepares less complex payments to third parties, commercial entities, and individuals, with respect to settlement of certified death and disability, stores, pay and allowances, payroll computation, and others. Treasury:

    • Reviews incoming payment instructions with regard to banking details and sources of funds and charged against correct commitment documents.

    • Prepares payments for final disbursement by UNON

    • Creates receipts and deposits for all incoming funds.

    • Notifies payees of status of payments.

    • Assists staff members, Programme Management Officer and donors regarding queries on payment and deposit-related issues.

    • Identifies and annotates bank
    account movements.

    • Files and archives documentation as required.

    General

    • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

    • Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.

    • Maintains and keep up-to-date files.

    • Provides administrative support to the Head of the organizational unit and/or Programme Management Officer as required.

    • Performs other related duties, as assigned.

    Competencies

    Professionalism Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

    Planning & Organizing Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Accountability Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

  • Completion of high school diploma or equivalent is required.

  • Supplementary training in field of accounting and finance or related fields desirable.

  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

  • Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST."

    Work Experience

  • A minimum of 5 (five) years of experience in finance, budget, accounting, administrative services or related area is required.

  • Experience using Enterprise Resource Planning (ERP) system, such as UMOJA and other budget management tools is desirable.

    Languages

  • English and French are the working languages of the United Nations Secretariat.

  • For the post advertised, fluency in oral and written English is required.

  • Knowledge of another official United Nations language is an advantage.

    How to Apply

  • For more information and job application details, see; UN-HABITAT Finance and Budget Assistant Jobs in Kenya


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