UN-HABITAT Administrative Officer (Human Resources Related) Jobs in Kenya

UN-HABITAT Administrative Officer (Human Resources Related) Jobs in Kenya

Org. Setting and Reporting

  • The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This position is located in the Human Resources and Training Unit of the Management, Advisory and Compliance Service (MACS) of UN-Habitat in Nairobi. MACS is responsible to coordinate and provide administrative support for the implementation of UN-Habitat's work programme, either directly or through the engagement of third-party service providers.

  • The Unit is responsible for the implementation of human resources policies, procedures and strategies to support UN-Habitat and its personnel in the implementation of its mandate. The position encompasses sub-functional specialties such as recruitment and placement, human resources planning, and staff development and career support. The Administrative Officer usually reports to the Chief of the Unit. There is a functional reporting relationship to the Assistant Secretary-General, OHR.


  • Within delegated authority, the Administrative Officer will be responsible for the following duties:

    Human Resource Management

    • Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

    • Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

    • Provides support in the implementation of the e-Performance system.

    • Provides support and coordinate activities related to investigation in rebuttal cases to the Performance Appraisal System.

    • Provides support and coordinate activities related to the management evaluation and investigation cases.

    • Provides guidance to programme managers and their designated staff in the utilization of Inspira for staff selection, ensuring compliance with the provisions of the administrative instruction on staff selection system.

    • Reviews monthly post incumbency reports for purposes of vacancy management and staffing table control.

    • Assists the Chief Human Resources Officer in all personnel related issues, including meeting with departmental staff representatives, discussing and proposing solutions on a variety of subjects relating to staff welfare and conditions of work.

    • Discusses, as required, grievances with individual staff members, supervisors and/or staff representatives, mediates.

    • Organizes, gathers and maintains statistics and prepares reports on personnel matters as required.

    General Administration

    • Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.

    • Performs other related work as required.


    - Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work
    and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Building Trust: Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive or confidential information appropriately


  • Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

  • A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.

  • Experience in recruitment and staff selection using integrated information management systems is required.

  • Experience in administration of large-scale staffing table is desirable.

  • Experience in supporting an organizational-wide change management programme is desirable.


  • English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

    How to Apply

  • For more information and job application details, see; UN-HABITAT Administrative Officer (Human Resources Related) Jobs in Kenya

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