UNEP Financial Management Officer Jobs in Kenya

UNEP Financial Management Officer Jobs in Kenya


Responsibilities

Medium-term plan:

  • Review, analyse and finalize the preparation of the medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.

  • Provide substantive support to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions; secures approval from the General Assembly.

  • Ensure legislative mandates are accurately translated into program budgets.
    Budget preparation and Administration:

  • Manage and coordinate the collection of corporate budget data from the various units and offices in Africa office

  • Enrichment, streamlining and consolidation of corporate budget data for submission to the Corporate budget office

  • Engagement and collaboration with the Corporate budget office during the preparation phase and annual corporate budget monitoring cycle

  • Prepare budget allocations for Africa office HQ units/sections and Field offices for consideration and approval by the Regional director

  • Oversee the distribution of corporate budgets to field offices via UNON and UNDP processes

  • Grants budgets: Guide and work together with programme officers on budget drafting/planning for consideration by donors for all grants in Africa office

  • Periodical reporting of budget performance to the Africa office management to ensure effective and efficient budget consumption within the applicable corporate guidelines

  • Lead in managing interactions through continuous meetings between the Budget/Fund Management Team with Programme staff to ensure a common approach for program delivery

  • Undertake ad-hoc special reviews to enhance preparedness of the budget planning systems to meet the objectives of Results Based Management (RBM)

  • Make suggestions to Corporate budget office for improvements in budget planning and execution in line with existing processes and systems to enhance performance where necessary

  • Implement new budgeting processes that may be required to support Results Based Management interventions (IPSAS and Umoja) and contribute to their evaluation for efficiency, performance and enhancement

  • Provide relevant budgeting advice, interpretation, adaptation and corrective actions in response to audits and other queries in adherence to UN Environment, UN-FRR, Staff Rules, Administrative Instructions, Accounting Instructions and Circulars.

  • Continuous review and analysis of project budget allotments, expenditures and revisions
    Financial Management Functions:

  • Oversee the execution of overall financial management function in Africa office with the objective of ensuring that the UNEP Executive Director's compact with the Secretary General relating to sound financial management is achieved via the Regional director’s Delegation of Authority.

  • Provide inputs in the preparation of project documents for PRC approval, sub-allotments and proposed budget revisions in accordance with procedures established by the Corporate Services Division:

  • Review on a monthly, quarterly and annual basis all budget commitments to ensure that only valid commitments remain outstanding

  • Regular monitoring of project accounts’ receivables to ensure that none are outstanding unjustifiably over 24 months

  • Ensure accounts payable transactions are not outstanding unjustifiably over 90 days

  • Review and certify travel commitments ensuring that they conform to the applicable rules and procedures

  • Review and certify commitments ensuring that they conform to the relevant rules and procedures

  • Review and analyze corporate budget plus grants expenditure status reports on a monthly, quarterly, half yearly, annual basis and take any corrective action as may be necessary

  • Provide specific financial reports to donors, member states and senior management in collaboration with UNON/Accounts

  • Prepare various internal financial reports for approval by the Chief-Financial Management Services

  • Review periodic financial reports published by UNON/Accounts and ensure validity of data with regard to Africa Office funds/projects

  • Collaborate with program officers on all aspects of projects’ fund management such as budget re-allocations, consumption reports, donor reports, audits and verifications.

  • Review and certify due diligence submissions for proposed partners

  • Review and certify standard legal instruments relating to the execution of program/project implementation.

  • Record and monitor the use of legal agreements in the execution of program/project implementation

  • Review Umoja workflows related to external partners
    to gain greater efficiencies over processes
    General:

  • Provide advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.

  • Participate in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.

  • Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to program and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

  • Draft reports for intergovernmental bodies and for management on budgetary issues, and correspondence.

  • Draft official documentation to troop contributing countries concerning reimbursements from the United Nations.

  • Undertake research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.

  • Act as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.

  • Ensure the integrity of financial and management systems and the controls that underpin them.

  • Provide support with respect to representation of the Secretary-General in meetings of legislative organs.

  • May plan, organize, manage and supervise the work of the Unit/Section assigned.

  • Incumbent may be asked to perform other related duties.

    Competencies

  • Professionalism Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources.

  • Accountability Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

  • Client Orientation Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

  • Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field.

  • Professional qualification from a recognized accountancy body like: Association of Chartered Accountants (ACA) / Association of Chartered Certified Accountants (ACCA) / Certified Public Accountants (CPA), is highly desirable.

  • A first-level university degree in combination with two additional years of qualifying relevant experience may be accepted in lieu of the advanced university degree.

    Work Experience

  • A minimum of seven (7) years of progressively responsible experience in finance, accounting, budget, business administration or related area is required.

  • Experience and knowledge with Enterprise Resource Platform (ERP) systems, specifically in the use of SAP/ERP will be highly desirable.

  • Practical experience using Inspira application is an added advantage.

  • Practical experience with Budget management, Accounts Payable, Accounts Receivable and Grants management will be highly desirable.

  • Knowledge and Experience with the IPSAS framework and preparation of Financial Statements is an asset.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

  • Knowledge of another official United Nations language is an advantage.

    How to Apply

  • For more information and job application details, see; UNEP Financial Management Officer Jobs in Kenya


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