UNDP Programme Finance Associate Jobs in Tanzania

UNDP Programme Finance Associate Jobs in Tanzania

Job Description




  • Finance/Admin Associate

    Job ID


    Practice Area - Job Family
    Democratic Governance
    Vacancy End Date
    (Midnight New York, USA)
    Time Left
    8d 23h 16m
    Duty Station
    Lilongwe, Malawi
    Education & Work Experience
    D-Some College - 7 year(s) experience

    Vacancy Type
    Service Contract (SC)
    Posting Type
    Contract Duration
    1 Year


  • The National Registration Bureau (NRB) of Malawi is legally mandated to implement and maintain a National Registration and Identification System (NRIS) to register and issue identity cards to all citizens 16 years of age and older.

  • Ensure accurate financial management and accounting in the use of project funds, in compliance with the UNDP rules and regulations;
    Prepare financial reports to UNDP and donors in the required format; Monitoring of contributions in accordance to agreements;
    Provide effective financial/ administraive monitoring and reporting, focusing on the following results:

  • Effectively use the Results Based Management (RBM) tools, when monitoring and reporting on the project financial and administrative operations;

  • Ensure that all project transactions are properly recorded and filed such as the staff contracts, payment receipts and checks, inventory of purchased equipment and materials;
    Regularly liaise with UNDP Finance Unit to ensure that vouchers are picked up by the pay cycle and payments are ready on time.

  • Prepare and provide adequate project information and supporting documentation for audits purposes, as when required;

  • Regularly monitor the project financial transactions and expenditures, ensure timely financial clean-ups, reconciliation, revision cost and recovery are undertaken (Atlas);
    Generate project financial and expenditure detailed reports, as when required;
    Regularly undertake account analysis.

  • Contribute to knowledge building and information sharing, focusing on the following results:

  • Identification and share best practices ways of financial management and accounting for project resources;

  • Sound contributions to knowledge networks and communities of practice.

  • Undertake capacity building to partners.


    Functional Competencies

  • Advocacy/Advancing A Policy-Oriented Agenda
    Preparing information for advocacy
    Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

  • Results-Based Programme Development and Management Contributes into results through primary research and analysis
  • Assesses project performance to identify success factors and incorporates best practices into project work

  • Researches linkages across programme activities to identify critical points of integration

  • Monitors specific stages of projects/programme implementation

  • Analyzes country situation to identify opportunities for project development
    Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

  • Building Strategic Partnerships

  • Maintaining a network of contacts

  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
    Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

  • Innovation and Marketing New Approaches

  • Enhancing processes or products Generates new ideas and proposes new, more effective ways of doing things

  • Documents and analyses innovative strategies/best practices/new approaches

  • Resource Mobilization

  • Providing inputs to resource mobilization strategies

  • Analyzes information/ databases on potential and actual donors

  • Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

  • Promoting Organizational Learning and Knowledge Sharing

  • Basic research and analysis

  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things

  • Documents and analyses innovative strategies and new approaches

    Job Knowledge/Technical Expertise

  • Fundamental knowledge of own discipline
    Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the
    Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning

  • Demonstrates good knowledge of information technology and applies it in work assignments
    Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

  • Global Leadership and Advocacy for UNDP’s Goals

  • Preparing information for global advocacy
    Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences

  • Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

    Client Orientation

  • Establishing effective client relationships
    Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
    Organizes and prioritizes work schedule to meet client needs and deadlines

  • Anticipates client needs and addresses them promptly

    Core Competencies

  • Demonstrating/safeguarding ethics and integrity

  • Demonstrate corporate knowledge and sound judgment

  • Self-development, initiative-taking

  • Acting as a team player and facilitating team work

  • Facilitating and encouraging open communication in the team, communicating effectively

  • Creating synergies through self-control
    Managing conflict

  • Learning and sharing knowledge and encourage the learning of others.
  • Promoting learning and knowledge management/sharing is the responsibility of each staff member.

  • Informed and transparent decision making
    Prince2 training and certification, RMG

    Required Skills and Experience

  • Completion of Secondary Education with Specialized Certification in administration, Accountancy, Finance, Business Administration or related field or equivalent from a recognized institution.

  • University Degree in the above fields is desirable but not a requirement.

  • A minimum 7 (Seven) years of experience at the national or international level in providing financial and administrative support services, hands-on experience relevant accounting experience with ATLAS and or web based management systems.
  • Good analytical skills, usage of computers and other office software packages will be a distinct advantage; Familiarity with electoral and national registration system is an advantage.

  • Demonstrated experience in providing finance and administrative support to complex and demanding projects, such as civic registration, voters and census or others is required.
  • Experience in the United Nations, and/ or other multilateral organization, especially knowledge of UNDP rules and regulations on project finance administration and use of results based management tools is desirable.
  • Demonstrated working skills in teams and multicultural environment to achieve demanding project goals.

  • Excellent analytical, communication, finance administration and reporting skills, both written and oral.

  • Fluency in English and Chichewa is essential


  • Important applicant information

  • All posts in the SC categories are subject to local recruitment.

    Applicant information about UNDP rosters

    Note UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

    Workforce diversity

  • UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply.
  • All applications will be treated in the strictest confidence.

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