UN World Food Programme Business Support Assistant Jobs in Nigeria

UN World Food Programme Business Support Assistant Jobs in Nigeria


ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Standard Minimum Qualifications

  • Education: Completion of secondary school education.

  • Experience: Three or more years of experience in general administrative work with least 2 or years in an aviation environment.

    Knowledge & Skills:

    • Knowledge of United Nations Humanitarian Air Services operations.

    • Ability to use standard office equipment such as photocopiers and scanners.

    • Knowledge of standardised business support work routines and methods.

    • Knowledge of standard office software packages, e.g. Microsoft word.

    • Uses tact and courtesy to give and receive information with a variety of individuals.

    • Good attention to detail in order to identify data discrepancies.

    • Ability to work to deadlines and follow clear instructions.

  • Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

  • General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

    Organizational Context

  • The Job holder will typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate. At this level, work is carried out under close supervision or immediately available assistance. Job holder is expected to produce organised and accurate work.

    Job Purpose

  • To deliver a range of routine business support tasks, to ensure that staff are effectively supported.

    Key Accountabilities

  • Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.

  • Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.

  • Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.

  • Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.

  • Make travel arrangements and support events, etc., to support staff to work effectively.

  • Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.

  • Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.

    Other Specific Job Requirements

  • Coordinate with airport staff in line with administrative functions.

  • Assist in passenger handling in both receiving and dispatching aircraft.

  • Undertake passenger and cargo data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.

  • Liaise with airport security for access
    for UNHAS assets, agencies, and partners.

  • Collect, sort and disburse cargo, reports and other material to meet the requirements of agencies to time standards.

    4Ps Core Organisational Capabilities

    Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.

  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.

  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

    People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.

  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

    How to Apply

  • For more information and job application details, see; UN World Food Programme Business Support Assistant Jobs in Nigeria


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