UN World Food Programme Administration Associate (Travel), G6 Jobs in South Sudan

UN World Food Programme Administration Associate (Travel), G6 Jobs in South Sudan


About WFP

  • The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

    Standard Minimum Qualifications

  • Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

  • Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility. General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

    Organizational Context

  • These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The Job holders report to a Head of Unit, Chief or Administration Officer.

  • At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.

    Job Purpose

  • To coordinate and provide high quality, client-focused and value-for-money oriented administration services.

    Key Accountabilities

  • Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.

  • Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.

  • Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.

  • Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.

  • Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.

  • Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.

  • Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies,
    and procedures, and performance plan.

  • Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

    4Ps Core Organisational Capabilities

    Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.

  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.

  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

    People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.

  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

    Other Specific Job Requirements

  • This section is optional to describe additional responsibilities & knowledge required for the specific job

    Desired Experiences for Entry Into the Role

  • Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.

  • Has provided ad-hoc guidance to new staff members.

    How to Apply

  • For more information and job application details, see; UN World Food Programme Administration Associate (Travel), G6 Jobs in South Sudan ​


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