UN - WFP Business Support Assistant Jobs in Kenya

UN - WFP Business Support Assistant Jobs in Kenya


About WFP

  • The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.

  • The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

  • Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

    Standard Minimum Qualifications

  • Education: Completion of secondary school education.

  • Experience: Two or more years of experience in general administrative work.

  • Language: Fluency in English language (both written and oral)

  • Knowledge of Somali Language will be an added advantage.

    Knowledge & Skills:

    • Ability to use standard office equipment such as photocopiers and scanners.

    • Ability to follow standard business support processes and procedures.

    • Knowledge of standard office software packages, e.g. Microsoft word, Excel.

    • Ability to provide information using courtesy and tact.

    • Good attention to details.

    Organizational Context

  • This job is in the Kenya Country Office and the job holder will be based in Dadaab.

  • The job holder will be required to provide administrative and programmatic support to the Dadaab team and support a specific business stream and will report to a Programme Associate.

  • At this level, work is carried out under close supervision and job holders are expected to produce organised and accurate work with regular and close contact and communication with the beneficiaries.

    Job Purpose

  • To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.

    Key Accountabilities (not all-inclusive)

  • Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.

  • Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.

  • Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.

  • Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.

  • Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.

    4Ps Core Organizational Capabilities

    Purpose

  • Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.

  • Be a
    force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.

  • Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.

  • Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

    People

  • Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.

  • Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.

  • Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.

  • Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

    Performance

  • Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.

  • Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.

  • Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.

  • Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

    Partnership

  • Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.

  • Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.

  • Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.

  • Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

    Desired Experiences for Entry into the Role

  • Education: Completion of secondary school education.

  • Experience: Two or more years of experience in general administrative work.

  • Language: Fluency in English language (both written and oral)

  • Knowledge of Somali Language will be an added advantage.

    How to Apply

  • For more information and job application details, see; UN - WFP Business Support Assistant Jobs in Kenya


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