UN Regional Service Centre at Entebbe Finance Officer Jobs in Uganda
UN Regional Service Centre at Entebbe Finance Officer Jobs in Uganda
Org. Setting And Reporting The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.
The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010,
following the adoption of General Assembly resolution 64/269. The Centre provides efficient,
client-oriented and scalable services with the goal of moving transactional, non-location
dependent administrative functions to the Centre from its client entities. This includes
transactional elements of human resources, finance, multimodal movement and control,
personnel and cargo transport and information and communications technology (ICT) support.
In addition to these services, the Office of the Director RSCE and support offices through the
Deputy Director RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.
Within delegated authority, the Finance Officer will carry out the following duties:
Managing the achievement of RSCE key performance indicators (KPIs) and all Service
Level Agreement (SLAs) components for RSCE projects/programmes/operations related to the respective Service Line.
Provides advice, financial interpretations, adaptations and corrective actions in response to
audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance of the Service
Management of delivery of services such as the processing of non-travel related commercial
vendors' invoices and payments to vendors providing goods or services to all RSCE Client
Missions (processing invoices resulting from commitments such as Purchase Orders, Fund Commitments, Direct Expenditures, Medical clinic invoices and Replenishment of imprest /
Treasury role for all payments originating from RSCE client Mission, and all payments
assigned to the RSCE house banks; liaises daily with the UN Treasury at HQ for the oversight
on payments of vendors and personnel released by the RSCE.
Participates in the preparation, review and finalization of budget performance reports in
compliance with the Legislative requirements and recommendations and Controller's instructions; reviews and ensures valid variances between approved budgets and actual expenditures.
Participates in developing inputs to the UN's legislative processes for consideration of the
Centre's financing requirements by FBFD, Controller's Office, the Advisory Committee on Administrative and Budgetary Questions (ACABQ) and the Fifth Committee of the General
Oversees the preparation of staff members' entitlements including claims, danger pay, daily
subsistence allowance, mission subsistence allowance for Civilian staff in conformity and
adherence to applicable United Nations policies e.g., staff rules, financial regulations and
rules, ST/AI issuances or practices, IPSAS policy framework etc.
Supervises the disbursement processes of the RSCE or the Client Missions as appropriate;
monitors the house bank account balances and transaction summaries; follows up on delayed
and/or returned/rejected payments and unidentifiable deposits with banks; manages cash flow requirements.
Acts as Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations
Reviews and verifies completeness of documentation supporting invoices and payment
Approve and create profiles in payroll systems.
Supports the Service Line Manager in the implementation of the performance appraisal
system and monitors its compliance with the proper implementation of the performance management system, providing guidance and substantive support, including recommendations on training needs to staff on standards for the development of service, unit and individual work plans. Provides guidance and training (including preparation of training materials) to junior staff with respect to transaction processing and the use of UMOJA.
Assists staff members
regarding queries on payment and deposit-related issues Monitors /reviews methods used to remit payments and supervises investigation of non-receipt of payments. Investigates complaints of non-receipt of payments and responds to staff when required.
Reviews incoming payment instructions with regard to banking details and sources of funds.
Verifies receipts and deposit slips for all incoming funds from staff members reimbursements.
Maintains internal control procedures to ensure payroll process adjustments (telephone,
transport, gym charges) and release of payroll and non-related payroll payments vouchers are
processed and posted correctly.
Keeps up to date on documents /reports /guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as
well as with United Nations policies and procedures.
Performs other related duties, as assigned.
Professionalism: Knowledge of accounting principles, procedures and standards. Ability to
apply conceptual, analytical and evaluative skills in accounting operations. Ability to conduct
independent research and analysis, identify issues, formulate options and make conclusions
and recommendations. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies.
Identifies priority activities and assignments; adjusts priorities as required. Allocates
appropriate amount of time and resources for completing work. Foresees risks and allows for
contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time
Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships
with clients by gaining their trust and respect. Identifies clients' needs and matches them to
appropriate solutions. Monitors ongoing developments inside and outside the clients'
environment to keep informed and anticipate problems. Keeps clients informed of progress or
setbacks in projects. Meets timeline for delivery of products or services to client.
High school diploma or equivalent is required. Technical or vocational certificate in
accounting, finance, budget or related fields is desirable.
At least ten (10) years of experience in accounting, financial management, administrative
services or related area is required.
At least 2 years of hands-on experience with IPSAS/IFRS or similar international accounting
standards is required.
Experience in application of UN Financial Rules and Regulations in an operational environment, including administration of a broad range of Allowances and Payments using financial Enterprise Resourcing Platform (ERP) systems or Umoja is required.
Hands-on experience in using Business Intelligence Reporting tools is desirable.
Experience in a shared services environment is desirable.
Experience in analyzing data and preparing management reports is desirable.
English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in written and spoken English is required. Knowledge of French is desirable.
How to Apply
For more information and job application details, see; UN Regional Service Centre at Entebbe Finance Officer Jobs in Uganda
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