UN Regional Service Centre at Entebbe Finance Assistant Jobs in Uganda

UN Regional Service Centre at Entebbe Finance Assistant Jobs in Uganda


Org .Setting And Reporting

  • The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

  • The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010,
    following the adoption of General Assembly resolution 64/269. The Centre provides efficient,
    client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes
    transactional elements of human resources, finance, multimodal movement and control,
    personnel and cargo transport and information and communications technology (ICT) support.

  • In addition to these services, the Office of the Chief RSCE and support offices through the
    Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

  • These positions are located in the Cashier Service Line and Accounts Unit; the Regional
    Training and Conference Centre and the Systems, Quality Assurance and Performance Reporting Unit. The Finance Assistants at this level reports to the Service Line Managers/Chief of Unit.

    Responsibilities

  • Within delegated authority, the Finance Assistant is responsible for the following functions:

  • Assists with the processing of non-travel related commercial vendors' invoices and payments
    to vendors providing goods or services to all RSCE Client Missions (processing invoices resulting from commitments such as purchase orders, fund commitments, direct expenditures, medical clinic invoices and replenishment of petty cash.

  • Assist in the development of the Service Line's annual budget development program,
    particularly with respect to the establishment of major resourcing priorities, and prepare cost
    estimates and budget proposals, in line with the Service Line's resourcing requirements.

  • Review, analyze and revise data with respect to the finalization of the budget proposals as
    well as Result Based Budgeting inputs.

  • Prepares staff members' entitlements including claims, danger pay, daily subsistence
    allowance, mission subsistence allowance for Government Provided Personnel, Civilian

  • Police and Staff Officers, volunteer living allowance and any other allowances for payments
    in conformity and adherence to applicable United Nations policies e.g., staff rules, financial
    regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.

  • Assists in the review of completeness of documentation supporting invoices and payment
    requests; Process vendors payments in Umoja after verification of accuracy and consistency
    with Purchase Order and Goods Receipt/Service Certification; Advise Vendors, Procurement,
    SAU, R&I, etc. any missing documentation or anomalies that may delay payment within one
    business day; Make close follow up to obtain missing documentation; Maintain record of
    pending issues, update case files weekly; Respond to queries from Vendors, Procurement,
    SAU, R&I, etc. ; Measure performance against established KPI's; vendor open items monthly.

  • Assists in the verification of transfers to other house banks, imprest payment and preparation
    of statement, as well as preparation of remittance requests to UNHQ and projection of off cycle payments to UNMISS; Answering queries from staff members, vendors, missions, other house banks; Keeping accurate records for the purpose of auditing,
    and performance reports

  • Process Assignment Grants, Relocation Grants, and DSA payments. Approve and create profile in Progen for payroll.

  • Prepare advance payment request; Initiate BP requests; Process daily allowances for TCCs /
    PCCs (Troop Contributing Countries and Police Contributing Countries); Process MSA;

  • Process final and withheld payments (as well as recoveries); Payment of DHL invoices;

  • Release payroll, and payments for entitlements

  • Perform other duties as and when required by the Supervisor.

    Competencies

  • Professionalism – Ability to identify issues, formulate opinions, draw conclusions and
    recommendations. Shows pride in work and in achievements; demonstrates professional
    competence and mastery of subject matter; is conscientious and efficient in meeting
    commitments, observing deadlines and achieving results; is motivated by professional rather
    than personal concerns; shows persistence when faced with difficult problems or challenges;
    remains calm in stressful situations. Takes responsibility for incorporating gender
    perspectives and ensuring the equal participation of women and men in all areas of work.

  • Client Orientation - Considers all those to whom services are provided to be "clients" and
    seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

  • Planning & Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for
    contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time
    efficiently.

    Education

  • High school diploma or recognized equivalent is required. The incumbent at this level must
    complete Umoja course and Umoja Foundation certification.

  • An additional qualification or certification in finance, accounting, or audit is desirable.

    Work Experience

  • A minimum of five (5) years of experience in financial management, administrative services
    or related area is required.

  • Experience in application of UN Financial Rules and Regulations or other similar
    international organization in an operational environment is desirable.

  • Experience in administration of a broad range of Allowances and Payments using Systems Applications and Products (SAP) or Enterprise Resource Planning (ERP) software e.g. Umoja
    or similar is required.

  • Experience in a shared service center is desirable.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For the
    advertised post, fluency in English, oral and written is required; Knowledge of another UN
    official language is desirable.

    How to Apply

  • For more information and job application details, see; UN Regional Service Centre at Entebbe Finance Assistant Jobs in Uganda


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