UN Regional Service Centre at Entebbe Administrative Officer Jobs in Uganda

UN Regional Service Centre at Entebbe Administrative Officer Jobs in Uganda


Org .Setting And Reporting

  • The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

  • The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010,
    following the adoption of General Assembly resolution 64/269. The Centre provides efficient,
    client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes
    transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

  • In addition to these services, the Office of the Chief RSCE and support offices through the
    Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

  • The position is located in the Regional Service Centre Entebbe (RSCE), in the Office of the Director to which the incumbent will report.

    Responsibilities

    Within delegated authority, the Administrative Officer will be responsible for the following
    duties:

    • Ensure that all RSCE related administrative support services are implemented/delivered in an efficient and timely manner.

    • Act as RSCE focal point for common financial, administrative and logistical functions.

    • Provide timely coordination and logistical support in relation to RSCE client missions.

    • Provide analytical inputs to strategic planning, results-based management and reporting.

    • Assist and coordinate within the unit in the conceptualization and development of work plans, Human resources and procurement plans and logistical support.

    Human Resource Management

    • Undertake actions related to the administration of the unit's human resource activities, e.g.,
    performance appraisal, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

    • Provide information regarding conditions of service, duties and responsibilities, and
    privileges and entitlements under the Staff Rules and Regulations.

    • Provide information on unit's staffing needs for inclusion in staffing table of respective unit.

    Budget and Finance

    • Assist in developing the unit's work program and budget; analyze inputs and formulate resource allocations by work program, or business processes.

    • Monitor budget/work program on a regular basis and reallocate resources as necessary.

    • Support the implementation of procedures and systems for implementing the appropriate financial database.

    • Contribute to the development of budgetary guidelines for own unit.

    Other duties

    • Supervise the work and manage the performance of the administrative support staff.

    • Perform other related administrative duties, as required (e.g., operational travel programme,
    monitoring accounts and payment to vendors and individual contractors for services, physical
    space planning and the identification of office technology needs and maintenance of equipment, software and systems).

    Competencies

  • Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations
    administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations.

  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as required; allocates
    appropriate amount of time and resources for completing work; foresees risks and allows for
    contingencies when planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.

  • Client Orientation: Considers all those to whom services are provided to be "clients" and
    seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

    Education

  • Advanced university degree (Master's degree or equivalent) in business or public administration, finance, human resources managements, social sciences, education or in a
    related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

  • At least five (5) years of progressively responsible experience in finance, administration,
    budget, business administration, human resources management, administration or related area at the national, and at the international level is required.

  • Experience with human resources systems and management in an international setting is
    desirable.

  • Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) – or similar international organization or non-governmental organization - in a conflict or post-conflict setting is desirable.

  • Experience with financial management or accounting in an international setting is desirable

    Languages

  • English and French are the working languages of the United Nations Secretariat. For the
    advertised post, fluency in English is required. Knowledge of French is desirable.

    How to Apply

  • For more information and job application details, see; UN Regional Service Centre at Entebbe Administrative Officer Jobs in Uganda


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