UN Department of Operational Support Associate Finance Officer Jobs in Uganda

UN Department of Operational Support Associate Finance Officer Jobs in Uganda


Org. Setting and Reporting

  • The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

  • The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location-dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

  • In addition to these services, the Office of the Chief RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

  • This position is located in the Uniformed Personnel Section. The focus of this position is to offer support to the overall management of the service line within the Service Delivery model of the RSCE. The Associate Finance Officer at this level assists in providing services for a fully integrated and regulatory-compliant Service Line. The post assists in providing advice to staff members and managers, encompassing sub-functional specialties in relation to the activities of their Service Lines such as financial management. The Associate Finance Officer at this level reports to the Chief of Unit.

    Responsibilities

  • On behalf of the Service Line, the Associate Finance Officer supports the Centre as follows:

    Administration of Allowances and Payments:

  • Assists in managing the achievement of RSCE key performance indicators (KPIs) and all Service Level Agreement (SLAs) components for RSCE projects/programmes/operations related to the respective Service Line.

  • Assists in the monthly payroll simulation analysis. Process and approve payroll transactions on behalf of the RSCE client missions.

  • Assists in the management of delivery of services such as the processing of non-travel related commercial vendors' invoices and payments to vendors providing goods or services to all RSCE Client Missions (processing invoices resulting from commitments such as Purchase Orders, Fund Commitments, Direct Expenditures, Medical clinic invoices and Replenishment of imprest/petty cash.

  • Prepares staff members' claims, danger pay and daily subsistence allowance, Mission subsistence allowance for Government Provided Personnel, Civilian Police and Staff Officers, Volunteer Living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/Al issuances or practices, IPSAS policy framework etc.

  • Assists in supervising the disbursement processes of the RSCE or the Client Missions as appropriate; monitor the house bank account balances and transaction summaries; assists in managing cash flow requirements.

  • Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance
    of the Service Delivery Manager.

  • Acts as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules.

  • Reviews and verifies completeness of documentation supporting invoices and payment requests.

  • Analyzes accounting transactions and open items in the accounting system and recommends corrective actions.

  • Performs other duties as may be assigned.

    Competencies

  • Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

  • Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

  • Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

  • A Masters degree (or equivalent) in business administration, finance, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

  • At least two (2) years of progressively responsible experience in finance, administration, budget business administration or related area is required.

  • Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) or similar International Organization or non-governmental organization in a conflict or post-conflict setting is desirable.

  • Experience with financial management or accounting in an international setting is desirable.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge of French is desirable.

    How to Apply

  • For more information and job application details, see; UN Department of Operational Support Associate Finance Officer Jobs in Uganda


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