UN Administrative Assistant Jobs in Tanzania

UN Administrative Assistant Jobs in Tanzania


This position is located in the Language Support Services, Registry, of the IRMCT Arusha branch, under the direction of the Head of Language Support Services.
*Appointment of the successful candidate to this position will be subject to budgetary approval

Responsibilities

  • Provides administrative assistance to the Head, LSS, including technical assistance in the e-Performance process and support in the drafting of submissions.
  • Handles all correspondence to and from the Head of Section, responds or drafts responses to a wide range of correspondence, inquiries and other communications; maintains the calendar for Head of Section.
  • Prepares processes and follows up on administrative arrangements related to Language Support Services, including in the Umoja system.
  • Takes follow-up actions, on her/his own initiative, relating to various administrative issues in order to ensure smooth operation of the Section.
  • Provides guidance to staff with respect to administrative procedures, processes and practices in coordination with the appropriate departments.
  • Provides orientation and support to new staff members upon their arrival. Liaises with ITSS concerning LSS network security and access issues. Maintains and updates LSS rosters and databases.
  • Under the supervision of the Head, LSS, the incumbent performs the following tasks independently: coordinates and monitors the progress of contractual translation; provides administrative assistance to ensure compliance with translation requirements, negotiates deadlines with the selected contractors. Takes the required actions in the Umoja system relative to outsourcing work. Prepares reports for budget- and statistics-related purposes and analyses requirements
    and expenditure. Administers attendance.
  • Performs any other ad-hoc duties as required, including language-related tasks (proofreading, summary or sight translation, referencing) and document processing.

    Requirements

  • Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges.
  • Remains calm in stressful situations.
  • Planning and Organising – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required.
  • Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning.
  • Monitors and adjusts plans and actions as necessary. Uses time efficiently.
  • Technological Awareness – Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
  • High school diploma or equivalent; demonstrated ability to use computer technology.
  • Minimum of eight (8) years related administrative/technical experience, preferably in an international environment.
  • English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written Kinyarwanda, English and French is required. Working knowledge of other languages is an asset.

    How to Apply

    Interested and qualified candidates should apply online by 31st October, 2019

    For more information and job application details, see; UN Administrative Assistant Jobs in Tanzania

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