Uganda Development and Health Associates Procurement Officer Jobs

Uganda Development and Health Associates Procurement Officer Jobs

Job purpose:

  • The Procurement Officer contributes towards ensuring smooth and efficient management of the procurement processes and inventory/asset management, s/he will support the finance & administration team members in ensuring maintenance of comprehensive, transparent and accurate procurement processes as well as records.

    Roles and responsibilities:


  • Coordinates and facilitates the procurement requirements of the project on the basis of the procurement policy guidelines.

  • Pre-qualification of suppliers as provided in the procurement policy.

  • Compliance with procurement procedures as per Field Operations Manual.

  • Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.

  • Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders.

  • Ensure three way matching of purchase order, Invoice and GRN.

    Logistics management

  • Liaises with program officers, suppliers/service providers and provides logistical support in coordinating deliveries of program supplies to intended beneficiaries/location.

  • Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible for compliance and audit reviews.

  • Develops and maintains an archive policy for the regional office based on contractual
    and legal requirements; supports the country offices to develop and maintain archiving

    Motorcycle/motor vehicle Management

  • Ensure appropriate policies are in place for management of motorcycles & motor vehicles.

  • Ensure a policy is in place; areas to concentrate – records, use, acquisition, organizational needs, Fuel procedures, disposal procedures etc.

    Required Qualifications and experience:

  • University degree in procurement & Logistics management Business Administration with a post-graduate qualification in procurement & Logistics management,

  • Diploma in procurement
    and/or CIPS.

  • Computer applications in Excel and Word

  • Work experience in an INGO/NGO funded project of at least five years.

    Required Skills and Competencies:

  • Adaptable, flexible, able to take initiative and prioritize among competing demands;

  • A good team player with strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting;

  • Excellent knowledge of computer applications;

  • Excellent oral and written communications skills in English;

  • Adherence to UDHA’s values,

    How to Apply

  • Candidates who meet all the requirements are encouraged to submit in single PDF their cover letter, CV and CERTIFIED copies of academic documents addressed as below to:

  • with copy to


    The Executive Officer
    Uganda Development and Health Associates (UDHA),
    P.O. Box 77, Iganga Municipality

    Posting date: 15-March, 2021
    Closing date: 09-April, 2021 by 5:00pm

  • While UDHA appreciates all the interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from UDHA one month after the closing date, please consider yourself unsuccessful. Please note that any form of canvassing will lead to automatic disqualification. Any telephone solicitation will lead to automatic disqualification.

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