THETA Uganda Administrative/ Finance Assistant Jobs

THETA Uganda Administrative/ Finance Assistant Jobs

Overall Purpose/Broad Function:

  • To ensure smooth running of the day to day operations of the offices as well as offering accounts and finance related support to the Finance Office.

    Key Duties and Responsibilities:

  • Ensure that all office premises and equipment are cleaned appropriately at all times.

  • In charge of the reception which includes receiving and screening all visitors, management of the office landlines, main printer and copiers.

  • Providing support for general office operations and the implementation of organization’s programs (photocopy, binding, packaging, scanning)

  • Assisting in the organizing and overseeing logistics for every staff meeting.

  • In charge of organization’s stores and ensure regular update of stock card.

  • In charge of monthly store stock taking and provide monthly stock take reports.

  • Coordination and distribution of all communications forwarded to the organization’s e-mail and review communications of the organization’s website.

  • Monthly check of postal box in post office.

  • Update the Organization’s activity board on daily basis.

  • Ensure utility bills such as Water and Electricity are pad in time.

  • Ensure safe custody and management of operational keys and use of company vehicle keys.

  • Ensure daily attendance of both staff and volunteers through managing arrivals and departures.

  • Attend and take minutes for staff meetings.

  • Offer support to finance office in publicity of the organization’s income generating services.

  • Offer ongoing secretarial and logistical support to the office of the Executive Director from time to time.

  • Engage in basic program/ project development support
    through coordination of consultants, partner meetings, planning.

  • Any other duty as assigned by the supervisor.

    Job Experience and Specifications

  • The ideal candidate must hold a Diploma in Secretarial, Human Resources, or Administrative Services. A Degree in similar fields is an added advantage.

  • At least 4 years’ experience working with rural communities and local partners including local government.

  • Personal Competences Excellent interpersonal, teamwork and networking skills.

  • Good report writing, and presentation skills coupled with good knowledge of Ms Office programs including Word, Excel and powerpoint.

  • Excellent verbal, written and communication skills. Knowledge of local dialects is required and driving and riding skills a must.

  • Familiarity with the local social, development and political environment and set-up is key for this position.

  • Able to work and deliver under pressure to meet deadlines.

  • Ability to Conceptualize and clearly present ideas in a conveying way.

  • Ability to multi-task and follow through all tasks to completion.

    How to Apply

  • For more information and job application details, see; THETA Uganda Administrative/ Finance Assistant Jobs

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