The Pharo Foundation Procurements and Logistics officer- Assosa Jobs in Ethiopia

The Pharo Foundation Procurements and Logistics officer- Assosa Jobs in Ethiopia


Job Description

Company Overview

  • The Pharo Foundation (“the Foundation”) is a privately funded entrepreneurial organisation that runs philanthropic programmes as well as for-profit social enterprises.

  • The Vision of the Foundation is an economically vibrant and inclusive Africa.

  • The Mission is to achieve the Vision by investing in the human and physical capital of Africa, with an emphasis on job creation.

  • Established in 2011 as a UK based non-profit, the Foundation has already carried out more than 30 projects, primarily in Ethiopia and Somaliland.

  • The key themes for the philanthropic side of the Foundation are education, health, water and agriculture.

  • Social enterprises cover all areas where the Foundation feels an effective impact can be made with the aim of sustainability and job creation.

  • Headquartered in London, the Foundation also has an operational HQ in Nairobi and offices in, Addis Ababa, Assosa and Hargeisa.

    Functional Relationships

  • Liaison and Logistics officer, Addis Ababa, Ethiopia

  • Procurement officer, Addis Ababa, Ethiopia
    Finance Manager, Pharo Farm, Assosa

  • Finance Manager, School, Homosha

    Position Summary

  • The Logistic officer is a BGRS program support function role based in Assosa.

  • The role reports to the Finance and administration coordinator based in Assosa but he/she will have direct and technical relationship with Country office and other units operation team.

  • H/she shall be tasked with efficient and effective administration of procurements and logistics of Asosa Pogram office.

    Major Duties and Responsibilities

    Procurement

  • Make sure all the procurement processes are undertaken as per The Pharo Foundation Ethiopia procurement guideline and procedures.

  • Ensure all purchase files are maintained as per Pharo foundation Ethiopia Finance, Procurement guideline.

  • Coordinate with procurement committee and ensure familiarization of committee members with Pharo foundation Ethiopia procurement guideline.

  • Participate and provide technical support for the preparation of procurement plan for each department and communicate concerned staff on timely manner.

  • Review services rendered by suppliers and ensure payment is effected on time,

  • Responsible to conduct annual organizational asset inventory in collaboration with Finance and admin coordinator and other BGRS programme staffs.

  • Collect quotations in collaboration with the procurement committee, review them and prepare price analysis.

  • Place orders, facilitate delivery of good/services from suppliers,

  • Make sure fixed assets are updated and tagged as per Pharo foundation Ethiopia asset/Material management guideline.

    Transport

  • Make sure that programme vehicles are serviced periodically as per manufacturers maintenance guideline

  • Prepare and monitor Vehicle Expense sheets from each vehicle monthly, prepare summary reports, make data analysis and provide necessary recommendation/s based on the analysis.

  • Prepare monthly fuel consumption & KM analysis report and submit to Country office logistics unit at the end of each month.

  • Collect daily and weekly transport plan from the programme/ Admin/Finance staff and organise the weekly and daily transport schedule in cost effective way.

  • Monitor log sheets and vehicles charge out sheet of Drivers on a weekly basis ensuring that they are filled in properly.

  • Collect monthly vehicles log sheet from PO vehicle drivers and evaluate each vehicle’s fuel consumption, availability and utilization.

  • Ensure that all vehicles are checked annually in accordance with Ethiopian Transport and traffic regulations.

  • In the case of accidents, communicate and take /facilitate to take/ necessary action as well as follow up the necessary procedures (Insurance
    Company, traffic police etc).

  • Prepare a maintenance schedule for all vehicles and communicate to Country office and ensure preventive maintenance system is strictly adhered to on all vehicles, and that inspection is carried out properly.

  • Supervises the maintenance of high standard of Health and Safety within the working environment; vehicles and updated fire extinguisher and First Aid kit are available in each PO Vehicles.

  • Liaise with CO Finance & admin department to ensure smooth running of the transport and logistics function within the BGRS Programme Office.

  • He/she serves as a driver and fills the gap in addition to Logistics tasks whenever the PO driver(s) are on leave.

    Administration

  • Contribute and take responsibility for the planning & preparation of Transport & logistics unit budget in new proposal development; annual budget & revision.

  • Monitor and the budget utilization of transport unit to ensure efficient utilization of allocated money.

  • Ensures all goods/items and services are procured for Program office as per Pharo foundation procurement procedures through a contract agreement and delivered on time and settled timely;

  • Monitor and support the performance of all directly reporting staff. Identify underperformance and advice on necessary improvements, training and staff development needs.

  • Participate in the recruitment process of drivers and review performance appraisal of staff.

    Supervision

  • The position holder supervises BGRS Program Office Drivers.

    Job Requirements

    Qualifications

    Education/Knowledge/Technical Skills and Experience

  • BA Degree in logistics, management, Supplies chain management, Fleet management, or related field of studies with minimum of three years relevant experience

  • 3rd Grade Driving Licence

  • Auto mechanic certificate

  • Profound experience in procurement and logistics in NGO is advantageous

  • Good verbal and written communication skills.

  • Proficient in computer skills particularly Microsoft Office, especially use of Excel and Word

  • Ability to manage and priorities a varied workload and work to deadlines

    Competencies- Knowledge, skills, Abilities

  • Good verbal and written communication skills.

  • Proficient in computer skills particularly Ms office,

  • Collaboration skills, being driven to work with others and able to build strong working relationships

  • Ability to manage and prioritise tasks, consistently meet deadlines

  • Good command of the English language

    Behavioural Competencies

  • High level of integrity

  • Process oriented

  • Excellent time-manager who can balance multiple priorities

  • Motivated to learn and perform and not afraid to ask questions

  • High professional and ethical standards

    How to Apply

  • Review of application packages will begin as soon as they are received and only complete application packages will be reviewed.

  • In the event that an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline.

  • For this reason, we encourage interested candidates to apply at the earliest possible time.

  • Due to the high volume of applications, we regret that we will only be able to contact short-listed candidates.

  • Please send the information listed below, as a single PDF file, to the following email address:

    addisoffice@pharofoundation.org

  • Please mention the title of the position you applied for on the subject line of your email, candidates who do not follow the application instruction will not be considered.

  • A detailed CV and Covering Letter
    A one-page list of five references with current addresses, phone numbers, and email contacts.
    Only short-listed candidates will be contacted, due to the expected high volume of applicants.

  • Female candidates are encouraged to apply.

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Job Vacancies in Africa.

    Scholarship 2020/21

    Undergraduate Scholarships 2020/2021
    Masters Scholarships,
    PhD Scholarships,
    International Scholarships.