The Pharo Foundation Finance and Admin Assistant Jobs in Ethiopia

The Pharo Foundation Finance and Admin Assistant Jobs in Ethiopia


Position Summary:

  • This role will maintain strong financial and administrative processes within the BGRS program office through effective implementation of Financial policies, systems and robust internal controls. The role holder will also be responsible for maintaining an accurate and transparent record keeping system. There will also be an administrative and HR element to the role and the role holder will be required to assist the Finance and Admin Coordinator in overseeing - all general office management and day to day operations including the procurement and logistics functions.

    Major duties:

    Finance and Accounting:

  • Work closely with the Finance and the Administration Coordinator and other staff to ensure smooth operation and compliance with the organization’s financial standards and deadlines are met.

  • Handle and control petty cash float of the Program office.

  • Ensure accurate and timely maintenance of all accounting records (General Ledger, Purchase Ledger, Petty Cash records etc.)

  • Prepare the required paperwork for all financial transactions and submit for relevant approvals and payments.

  • Input financial data into the appropriate accounting systems.

  • Assist in the preparation of weekly / monthly reconciliations accurately and in a timely manner.

  • Ensure that paper filing records for all accounting transactions and banking information are fully and properly documented, well-structured and electronic copies are saved appropriately.

  • Assist with the financial year-end processes.

  • Maintain and regularly update the fixed assets register.

  • Facilitate annual inventory taking.
    Ensure compliance with finance regulations, policy and procedures.

  • The finance and administration coordinator may be required to discharge other duties, which are not specifically indicated above but fall under his/her scope of duties and responsibilities.

    Administration:

  • Handle the procurement process with direction from Finance and Admin Coordinator
    Organize and coordinate the efficient provision of office services, transport, maintenance and other general services to the Program Office.

  • Control vehicle management such as log sheets, fuel usage, insurance, pertinent reports and related tasks.

  • Be responsible for making sure that all relevant staff information is recorded and kept up to date in both electronic form and in hard format within their
    personnel files.

  • Create and maintain a filing structure for all contractual documents that is transparent and easily accessible.

  • Willing to take on other duties as requested by Finance and Administration Coordinator.

    Job Requirements

    Qualifications: Education/Knowledge/Technical Skills and Experience

  • BA Degree in Accounting, 3-4 years or more related experience.

  • Experience in a Finance and admin Department within non-profit environment.

  • Medium level of IT literacy, specifically with regards to Excel and accounting software. (Xero, QuickBooks, Sage).

  • Strong English communication and interpersonal skills.

  • Ability to manage diverse workloads and getting things done with minimal supervision.
    Positive, motivated, with high ethical standards and willingness to learn.

  • Ability to work in a fast paced environment

    How to Apply

  • The application deadline is 1st March 2021.

  • Female Applicants Are Really Encouraged to Apply

  • Review of complete applications will be on a rolling basis. In the event that we identify an outstanding early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested candidates to apply at the earliest possible time. Due to the high volume of applications, we regret that we will only be able to contact short-listed candidates.

  • Please send the information listed below, as a single PDF file, to the following email address:

  • addisoffice@pharofoundation.org

  • Please indicate ‘’Application for Finance and Admin. Assistant - Assosa’’ in the email subject line.

  • A detailed CV and Covering Letter,

  • A 500-word essay on the below:

  • What experience have you gained that makes you think that you are the most qualified candidate for the role?

  • A one-page list of five references with current addresses, phone numbers, and email contacts.



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