The National Treasury and Planning Senior Administrator Jobs in Kenya

The National Treasury and Planning Senior Administrator Jobs in Kenya


Objective

  • The objective of this assignment is to support office coordination and logistics at the PIU.

    The Senior Administrator is expected to meet the above objectives by performing, without limitation, the following tasks

  • Assist the Program Coordinator to make and implement administrative decisions based on a broad understanding of relevant policies or operational requirements at the PIU;

  • Supervise the work of support staff (executive assistant, drivers, messengers, and security);

  • Schedule use of vehicles, meeting room and office equipment;

  • Develop and maintain records management systems (manual and electronic) to ensure efficient and systematic control of the creation, receipt, maintenance and use of documents;

  • Maintain personnel files and records and staff leave roster;

  • Implement systems to ensure the physical security of office premises;

  • Maintain and replenishes the inventory of office supplies;

    Ensure proper functioning of computer equipment and networks by taking regular back-up of files,recording problems and referring them to the firm(s) responsible for equipment and network maintenance

  • Liaise with suppliers of goods and services to the PIU;

  • Arrange and coordinate special projects and events, conferences, workshops, office activities, committee and staff meetings;

  • When required, assist in the preparation of the procurement documents;

  • making necessary follow up in the process for procurement of goods and services;

  • follow up on payments due under procurement contracts and help prepare necessary documents for
    payment;

  • Maintain a proactive calendar for the Program Coordinator and senior staff;

  • Screen, filter, prioritize and ensure response to internal and external correspondence for the PIU;

  • Prepare reports, memos, letters and either documents requested by the Program Coordinator or senior staff;

  • Prepare and follow-up all travel arrangements for PIU staff members;

  • Carry out any other assigned duties related to PIU.

    Qualification

  • University degree in Business Administration, or a related field.

    Experience

  • Minimum four (4) years of experience as Office Administrator or Executive Assistant or Senior Executive Assistant or Office Manager in a busy office

  • Experience with public sector is an advantage.

  • Experience in Human Resource management.
    Skills

  • Competency with MS Office Applications, hands-on IT experience and basic IT troubleshooting skills.

  • Excellent knowledge of English spoken and written.

  • Excellent organizational, communications and writing skills

    How to Apply

    For more information and job application details, see; The National Treasury and Planning Senior Administrator Jobs in Kenya

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