TASO - Finance and Operations Assistants Jobs in Uganda

TASO - Finance and Operations Assistants Jobs in Uganda

Main Purpose of the Job:

  • To ensure that all financial records of the project are accurately written, properly maintained and regular/periodic returns properly compiled and submitted.

  • He/ she will provide administrative support to the project team.

    Key Outputs

    • Cash and cheques due to TASO received and paid out

    • Bank Beyonic, Bank and cash books reconciliation made

    • Records and financial systems well-kept and updated timely

    • Store items received and issued

    • Stock cards and perpetual inventory maintained

    • Items in stores kept in accordance with set standards

    • Administrative support to the project provided

    • Fleet, stores and payment transactions reports generated in time

    Key Duties and Responsibilities

  • Receive cash I cheques due to TASO, bank and receipt cash promptly and pay out approved payments.

  • Keep safety of cash, cheques and other valuable items and conduct periodic stock taking for cash and other valuable items made.

  • Prepare bank and Beyonic reconciliation on a monthly basis and follow up on the unreconciled items on a monthly basis.

  • lnitiate payments in Beyonic, bank and Naviasion and maintain appropriate Beyonic and bank balance levels.

  • Maintain updated Cash book records and file all complete records in time.

  • Maintain an updated and computerized Naviasion.

  • Check I receipt all items brought into stores and properly issue out authorized items.

  • Update stock cards I perpetual inventory, prepare and share monthly stock levels reports.

  • Update inventory registers and submit for verification and reports.

  • Maintain safety and security of stores items and ensure cleanliness and neatness in stores.

  • Ensure health, safety, and security f the project premises.

  • Offer general administrative support like monthly schedules for vehicle allocat ion and any other necessary logistical support .

  • Maintain an updated Fleet Management System, ensure that all logbooks are up to date.

  • Prepare and submit monthly quarterly annual fleet reports
    stock taking reports and annual payment transaction reports in time.

  • Any other duties as may be assigned by the immediate supervisor.

    Person Specifications : Finance and Operations Assistant

  • Minimum Academic Qualifications: A Bachelor of Commerce or Business Administration majoring in Accounting and Finance and Level I CPN ACCA.

  • Additional Training: Training in Purchasing and Supply or Stores Management , Training in Inventory Management , Training in Administrat ion, Fleet Management or Records Management.

  • Experience and Exposure: At least 2 years' experience in financial acco Organization or Project. Experience working in PEPFAR or USG-funded o in applications of the NAVISION Accounting Software

    Special Knowledge

    • Knowledge of health and safety PEPFAR or USG-funded regulations

    • Knowledge of financial accounting procedures

    • Knowledge of planning, budgeting , reporting and auditing

    • Knowledge of cash-handling regulations

    • Knowledge of storage requirements for the specific items stored

    Key Skills

    • Excellent Computer skills-MS EXCEL, MS Word, Power point and MS Outlook

    • Excellent report writing skills

    • Supervisory and Organisational skills

    • Book keeping skills and Records management skills

    • Interpersonal and Communication skills

  • Other Qualities/Attributes: Emotional control, Confident iality and Openness, Team player , Ability to work under mental and physical stress, Empathy, Highest level of honesty and integrity, Appropr iate degree of assertiveness , Speed and accuracy.

    How to Apply

  • For more information and job application details, see; TASO - Finance and Operations Assistants Jobs in Uganda

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