Swisscontact Procurement and Logistics Officer Jobs in Tanzania

Swisscontact Procurement and Logistics Officer Jobs in Tanzania


Responsibilities

• Under the supervision of the Business Administration Manager, the Procurement and Logistics Officer will:
• Plan, coordinate and support the management of procurement and logistics process for incountry purchasing including travel logistics.

Tasks
The Procurement and Logistics Officer will perform the following tasks:
General tasks
• Assist and prepare Request for Approval (RFA) and obtain RFA approvals
• Support Finance and Administration that all payments are paid and cleared with required supporting documents
• Maintain and produce quarterly asset and inventory reports for the finance team
• Organize and keep records of offices maintenance
• Identify missing and damaged items and recommends for disposal

Procurement tasks
• Plan and manage the procurement process and procedure, such as Purchase Order (PO), goods and services, events, workshops, and training, acquiring quotations and bids analysis process
• Plan and prepare the timely equipment procurement in reference to the yearly plan of operation Update on procurement records as well as assets and inventory lists
• Initiate request for procurement of goods, back up responsible for receiving and inspection of non-expendable supplies, preparing receiving and Inspection reports for Swisscontact
• Receive and check procurement items based on Purchase Order against Goods Received Note and invoices

Logistics tasks
• Organize and maintain the equipment supply system
• Perform to deliver the program materials according to their requested schedule
• Coordinate with Implementation Partners for logistics tasks
• Supervises the driver and ensures that they follow Swisscontact’s procedures
• Manage
the maintenance of field office’s vehicles and drivers
• Manage the vehicle logbooks and ensure vehicle utilization reports are performed

Other Tasks

• Perform other tasks as agreed with the Business Administration Manager Required qualifications, experience, and competencies
• At least a Diploma/bachelor in a related subject; and/or relevant work experience. Master’s degree is an added advantage.
• At least three years of relevant experience at the national level, in supply, logistics, demand planning/forecasting, contracting/contract management, and/or other directly related procurement and logistics experiences.
• Previous experience in closely working with international or national organizations in a similar role would be an advantage.
• Strong communication and negotiation skills
• Good oral and written English skills
• Excellent ability to use Microsoft office package (Word, Excel, and PowerPoint).

Job Application Procedure

Interested candidates are invited to submit CVs with a motivation letter/cover letter in English including three (3) referees to recruitment.set@swisscontact.org not later than 17:00 (EAT) on 18 July 2022.
The CV and/or the cover letter must include the expected monthly gross salary expressed in TSH.

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