SNG Administrative Assistant Jobs in Kenya

SNG Administrative Assistant Jobs in Kenya


  • SAII is currently seeking applicants to fill the position of an Administrative Assistant, reporting directly to the Regional Project Manager.

    Duties and Responsibilities

  • Type, process and file correspondence, reports and other materials.

  • Develop and maintain effective filing, archiving and record keeping systems, both paper and electronic.

  • Pro-actively manage the Organization emails, in-tray and diary of the Regional Project Manager and ensure appropriate priority is given and action is taken in response.

  • Handling of confidential information and sensitive issues reliably.

  • Make suitable and efficient travel arrangements for field staff, supervisors and any visitor and undertake all associated administration, management of local travel schedules and project vehicles.

  • Support and host visitors from the region and elsewhere – arranging inductions and other programmes for them ensuring high level of care.

  • Data entry using software such as Excel and Access.

  • Organization and preparation of meetings and taking minutes / reporting on such meetings.

  • Obtain / maintain a thorough understanding of the financial reporting and general ledger structure.

  • Ensure efficient, timely and accurate recording and payment of accounts payable.

  • Thorough audit of all transactions at point of entry ensuring appropriate purchase order matching, credit terms and adherence to appropriate authorization and budget confirmation and clearance.

  • Process all bank payments and receipts ensuring all cash inflows and outflows are properly recorded and bank accounts are reconciled at the end of each month.

  • Process monthly recurring journals and end of month journals and ensure all expenses for the month
    are posted.

  • Ensure complete documentation and audit trails for each transaction is maintained, filled and easily retrieved.

  • Ensure financial statements are accurate and that they reflect the position of the Organization and documentation is complete and ready for audit.

  • Support budget and forecasting activities.

  • Assist in the development and implementation of new procedures and features to enhance the workflow of the office.

  • Ensure all administrative reporting deadlines are met with accurate and timely reporting of financial matters.

  • Administer and organize capacity building activities

  • Support the Client in preparing tenders and the purchase of equipment as and when required.

  • Perform any other assignment given by the Regional Project Manager.

    Requirements:

  • At least a business-related degree certificate or related fields;

  • Minimum of 2 years’ experience in business and project administration;

  • Excellent written and spoken English;

  • Excellent IT skills especially MS Office Suite;

  • Excellent reporting skills;

  • Past experience with NGOs, donor agencies and project management would be an added advantage.

    How to Apply

  • For more information and job application details, see; SNG Administrative Assistant Jobs in Kenya


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